Accounting Manager (46655)

Under general supervision of the Chief Financial Officer, the Accounting Manager is responsible for performing account reconciliations, conducing cost analysis, and ensuring the accuracy of financial data in the general ledger. This role includes preparing financial reports, analyzing and inputting financial data, maintaining financial records, and ensuring compliance with accounting regulations and standards. The Accounting Manager plays a critical role in supporting financial operations, strengthening internal controls, and ensuring audit readiness, all while upholding the Vision, Mission, and Values of WIHCC. Confidentiality of all sensitive information must be maintained at all times.

This job description outlines key responsibilities but is not all-inclusive of the tasks performed in this role.

Essential Duties & Responsibilities:

• Maintains regular attendance and punctuality.
• Complies with WIHCC policies and procedures, as well as Compliance Bylaws, AAAHC or Joint Commission standards, and the Strategic Plan.
• Participates as part of the Finance team, ensuring financial data is accurately recorded in accordance with generally accepted accounting principles, company policies, and the month-end checklist.
• Oversees and manages comprehensive accounting operations, including the meticulous oversight of accounting and budget records, monthly financial closings, grant accounting, and the timely completion of balance sheet reconciliations, including investment accounts, while ensuring accuracy and compliance with relevant standards.
• Develops, assesses, and delivers a range of financial reports, including internal management reports, while offering actionable insights and recommendations to facilitate informed decision-making and advance organizational goals.
• Develops, implements, and maintains robust internal controls and accounting policies in collaboration with the CFO, ensuring a strong framework to safeguard assets, prevent fraud, and ensure accurate and transparent reporting of assets, liabilities, revenues, and expenditures in accordance with GAAP or other regulatory requirements.
• Mentors and develops the accounting team, establishing clear accounting processes, fostering a culture of continuous improvement, and providing guidance, and support as needed to ensure the effective and efficient completion of daily operations.
• Manages fixed asset accounting processes, including overseeing the recording of additions, deletions, and adjustments, and ensuring that depreciation schedules are accurately maintained and reconciled with year-end financial statements, contributing to accurate financial reporting.
• Reconciles bank transactions daily and monthly, including cash clearing, providing copies of bank statements to Accounts Receivable, Accounts Payable and Revenue Cycle
• Maintains the Journal Entries and JE Log Sheet, posting standard recurring entries such as Tall Tree, Prepaid Expenses, PRC Checks, Third Party Collections, Payroll Fees, Interest and Investment Income, Housing Rental, etc.
• Serves as Purchasing Card Administrator to ensure transactions are accurately recorded in the financial system and reconciled with bank statements.
• Reconciles Intergovernmental Personnel Act (IPA) and Memorandum of Agreement (MOA) accounts with the Indian Health Service.
• Performs payroll reconciliation and download on biweekly basis.
• Assists in overseeing budget preparation and ensure the accurate entry of approved budgets. Works with CFO to monitor budget-to-actual performance using Axiom budgeting software, ensuring that departments remain within their allocated budget limits.
• Process budget transfers requests from departments
• Maintain Oracle accounts and create work tickets with Inoapps for system-related issues.
• Regularly review department expenditures to identify miscoded transactions and create reclassification entries with appropriate documentation to correct them.
• Contribute to team efforts on special projects, and assist the CFO, Accounts Payable, and Accounts Receivable with assigned duties as needed.
• Collaborate cross-functionality with other departments to ensure financial information is aligned with operating and capital budgets, and provide financial insight to drive operational efficiencies and enhance performance across the organization.
• Lead continuous improvement initiatives within the Finance and Revenue Cycle departments, identifying opportunities for optimization, automation, and efficiency enhancements, ensuring the department operates at its highest potential
• Works collaboratively with CFO on annual financial audit by preparing documentation, providing explanations for financial results, and collaborating with external auditors to ensure the timely and successful completion of audits with no significant findings.
• Provides guidance to departments by researching and interpreting financial policies, offering insights, and applying observations and recommendations to address operational issues
• Perform other duties as assigned
• Ensures strict confidentiality of financial records.
• Participates in meetings and professional development activities.
• May drive a Government Owned Vehicle or personal vehicle in the course of the work.
• Adheres to all professional and ethical behavior standards of the healthcare industry.
• Adheres to WIHCCs Personnel Policies and Procedures, departmental policies, rules, and regulations.
• Interacts in an honest, trustworthy and dependable manner with patients, employees, visitors, and vendors.
• Possesses cultural awareness and sensitivity.
• Maintains compliance with all Human Resources requirements.