ACCOUNTING MANAGER

SUMMARY:

The incumbent reports to the comptroller and is responsible for assisting in the development of the County Budget to accomplish the goals of the County. In the absence of the comptroller, the incumbent assumes all accounting responsibilities of the comptroller.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include but are not limited to the following:

1. The incumbent assists the comptroller in maintaining the countywide general accounting system, general ledger and budget in accordance with Legislative Audit requirements and generally accepted Accounting Principals. The incumbent ensures financial compliance with contracts, regulatory and legislative mandates. The incumbent attends Quorum Court and committee meetings, as requested.

2. The incumbent oversees accounting procedures to insure accuracy in paying all bills and coding accounts correctly before allowing them to move on to the treasurer for payment. This includes ongoing monitoring of dept budgets to be sure they stay within budget and advise them on issues regarding their budgets. The incumbent assists the comptroller in providing financial spreadsheets, analyzing data, and providing the Finance Committee and Quorum Court with necessary documentation. The incumbent coordinates changes in County fund accounting procedures with the comptroller to assure financial accountability. The incumbent assists in preparing policies concerning the financial management of the County.

3. The incumbent is responsible for implementing the Budget Process annually and insuring follow-through by each dept in a timely manner, following the budget schedule in cooperation with the Comptroller. The incumbent is responsible for planning, organizing and providing all information needed for Finance Committee Meetings and assisting JP's with questions and requests for data.

4. The incumbent is responsible for developing procedures needed to prepare for the annual state legislative audit, coordinates timing of audit, develops schedules prior to arrival, assists the auditors and comptroller until audit is complete by providing necessary financial information and reports to assure total compliance; answers questions regarding discrepancies on assets or liabilities. The incumbent prepares and submits the required responses to annual audits.

5. The incumbent directs and assists in all Purchasing Functions for the county, including negotiating contracts, analyzing current vendors and researching areas of savings for the county.

6. The incumbent oversees the purchasing process and is responsible for maintaining accuracy and developing time saving processes to insure correct procedures on Purchase Orders, Invoicing and Claims The incumbent ensures compliance with State Regulations and works with the Auditors to follow new regulations.

7. The incumbent assists elected officials and department heads in any purchasing requests, meeting with vendors and relaying information to managers to meet their needs.

8. The incumbent supervises and provides oversight of the payroll coordinator, reviewing the payroll reports prior to submitting the payroll for processing. The position works closely with the comptroller and HR to update procedures which will maintain internal controls and efficiencies within the Payroll process.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A thorough understanding of county government, state and federal regulations pertaining to county purchasing and record keeping is essential.

EDUCATION AND EXPERIENCE:

Bachelor’s Degree from four-year college or university in Business, Accounting, Finance, or closely related field. Minimum of three years experience in Financial Management and accounting supervisory experience and skills. Should possess an solid level of data processing and computer knowledge with spreadsheet and word processing experience.

SUPERVISORY RESPONSIBILITIES:

The incumbent directly supervises two employees in the Accounting Department.

OTHER SKILLS AND ABILITIES:

The incumbent should possess excellent knowledge of accounting principles; possess good verbal and written communication skills, as this position has frequent contacts with elected officials, department heads, and the public on matters requiring explanations. Must be able to prioritize and organize work in order to meet numerous deadlines. Must have excellent communication, problem solving and analytical skills. The incumbent must possess knowledge of computerized accounting and modern office practices, procedures and equipment. The incumbent must possess the ability to resolve accounting problems independently. Must have the ability to work under stress due to deadlines and perform duties with speed and accuracy.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to handle objects. The employee must occasionally walk, reach with hands and arms, and kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include the ability to adjust focus and close vision.

WORK ENVIRONMENT:

The work environment characteristics described her are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

EMPLOYEE BENEFITS OVERVIEW:

Benefits are an important part of the overall compensation package. We are pleased to offer a comprehensive array of valuable benefits.