ACCOUNTING MANAGER

The Accounting Manager is responsible for overseeing all aspects of property accounting, ensuring accurate financial reporting, compliance with company policies and regulatory requirements, and the effective management of the accounting team. This role supports operational efficiency, risk mitigation, and resident satisfaction by maintaining financial integrity and collaborating with other department heads.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to the job specifications contained herein.

Key Responsibilities:

Team Management & Leadership

• Manage, develop, and coach the accounting team to ensure high performance and professional growth.
• Ensure all Accounting Department personnel provide quality customer service to residents and internal customers in accordance with the company’s Customer Service and Cultural Guide.
• Promote a culture of accountability, accuracy, and collaboration across the team.

Accounting & Financial Operations

• Maintain all aspects of daily property accounting and address issues requiring particular attention.
• Prepare move-out statements (SODAs) and supporting documentation, including photos substantiating damage or cleaning charges.
• Process all vendor invoices for timely payment, ensuring correct coding to the budget plan GL codes.
• Prepare and review delinquency reports, manage rent collections, and ensure 3-day notices are posted on time.
• Implement and maintain processes for SODAs that comply with state laws regarding deposit refunds.
• Reconcile accounts receivable and other ledger accounts to ensure accuracy.
• Review accounting reports prior to month-end, process month-end procedures, and forward reports to corporate accounting.
• Monitor banking transactions, ensuring proper handling of deposits, payments, and reconciliations.

Insurance, Claims & Vendor Management

• Collaborate with insurance providers and external vendors to manage claims and recover financial losses resulting from property damage or other asset-related incidents.
• Maintain relationships with key vendors to ensure contracts are accurate, and properly executed.

Compliance & Legal Support

• Identify opportunities to improve accounting processes, increase efficiency, and enhance accuracy.
• Support internal and external audits by reviewing as needed.
• Understand legal issues affecting property operations, including eviction processes and Fair Housing compliance.
• Work with leasing and operations teams to ensure accurate financial application of lease terms, vendor contracts, and resident agreements.
• Always conduct yourself professionally, exercising discretion regarding confidential resident, property, and company information.
• Maintain thorough resident file documentation and ensure all payables/receivables are processed in a timely manner.
• Participate in annual property turns and ensure move-outs and final account statements are processed efficiently.
• Additional duties and responsibilities as required.