Accounting Manager
Description
Lead with purpose. Manage the numbers. Keep LA balanced.
Company Overview
Lotane & Associates, P.A. is a debt collection and subrogation law firm located in Cocoa, FL. LA has been practicing in Brevard County since 1979, representing clients in Florida debt recovery and insurance subrogation matters. Our clients include insurance carriers, hospitals, credit unions, banks, physician practices, and commercial companies. Our lawyers and staff are committed to recovering bad debts and collecting losses for our clients. We value our team and are heavily invested in our community. At LA, we are Client-Minded and Community-Centered!
About the Role
Lotane & Associates is seeking an experienced Accounting Manager to lead our accounting team and oversee the accuracy, timeliness, and consistency of daily accounting operations. This position requires both a strong accounting background and demonstrated experience managing accounting employees.
The Accounting Manager will assign and prioritize work, review completed tasks, manage deadlines, train employees, and address performance concerns. This person will oversee payment processing, accounts payable, accounts receivable, client remittances, and reconciliations while maintaining direct responsibility for expense reporting, entering all financial transactions into QuickBooks, and preparing financial and operational reports.
This role requires a professional, dependable leader who can identify discrepancies, resolve problems, maintain internal controls, and communicate department results and concerns to leadership. The Accounting Manager must confidently use QuickBooks and Excel, interpret reports, and correspond clearly and professionally with clients, vendors, teammates, and external accounting professionals.
This is an in-office, exempt position with a regular schedule of Monday–Friday, 8:00 a.m.–5:00 p.m.
Key Responsibilities
- Manage daily accounting operations, assign priorities and deadlines, balance workloads, and hold employees accountable for accurate and timely work.
- Lead training, coaching, and performance evaluations; address performance concerns
- Oversee payment posting, accounts payable, accounts receivable, client remittances, and related reports, ensuring accuracy and adherence to procedures and client requirements.
- Manage expense reporting, verify supporting documentation and approvals, and enter all financial transactions into QuickBooks.
- Review team-prepared reconciliations, complete assigned bank and client trust account reconciliations, and investigate and resolve discrepancies.
- Coordinate month-end activities, maintain organized financial records, and monitor internal controls and the appropriate handling of company and client funds.
- Generate and analyze accounting and department performance reports using QuickBooks, Excel, and applicable case management systems.
- Use Excel formulas, sorting, filtering, and data comparisons to reconcile information, track outstanding items, and identify trends or errors.
- Maintain accounting procedures and training materials, recommend workflow improvements, and implement approved changes.
- Communicate professionally with clients, vendors, teammates, and external accounting professionals; provide accurate responses and follow concerns through resolution.
- Keep leadership informed of department results, staffing needs, delays, and significant concerns requiring review or approval.
- Perform other duties and special projects as assigned.
Requirements
- High school diploma or GED required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
- At least four years of progressive accounting experience involving reconciliations, accounts payable, accounts receivable, transaction processing, and reporting.
- Previous experience directly managing or supervising accounting employees is required, including assigning work, reviewing accuracy, managing deadlines, training employees, and addressing performance concerns.
- Hands-on QuickBooks experience is required, including entering transactions, reconciling accounts, maintaining financial records, and generating reports.
- Strong working proficiency in Microsoft Excel is required, including formulas, sorting, filtering, and comparing data across records or spreadsheets.
- Experience independently generating, reviewing, and interpreting accounting reports and communicating findings to leadership.
- Experience managing expense reporting and coordinating month-end accounting activities.
- Strong understanding of accounting principles, reconciliations, internal controls, and financial recordkeeping.
- Ability to oversee high-volume accounting workflows while maintaining accuracy and meeting client and department deadlines.
- Demonstrated ability to lead employees, delegate effectively, provide constructive feedback, and maintain accountability.
- Strong written and verbal communication skills, including experience corresponding professionally with clients and resolving accounting inquiries.
- Strong organizational skills, sound judgment, and the ability to investigate discrepancies and follow issues through to resolution.
- Ability to maintain confidentiality and handle sensitive financial information responsibly.
- Experience with client remittances and client trust accounting preferred.
- Experience in a law firm, debt collection agency, or similar high-volume financial environment preferred.
- Experience using legal case management software preferred.
What we’re Looking For
We’re looking for an experienced accounting leader who takes ownership of both the department’s work and the team’s development. The right person can confidently review accounting activity, recognize when something is incorrect, ask the right questions, and guide employees toward an accurate resolution.
This person should set a professional example, communicate expectations clearly, and address concerns promptly and respectfully. They must be comfortable holding employees accountable while providing the training and support needed to succeed.
Success in this role means accurate records, dependable reporting, timely client responses, and a well-organized team that understands its responsibilities. We value someone who can work independently, keep leadership informed, and bring practical recommendations for improving accounting operations.
Benefits Overview
We offer a range of benefits to support the well-being and financial security of our employees, including:
- Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.
- Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.
- Employer-Paid Life Insurance – A $20,000 life insurance policy provided at no cost to the employee.
- 401(k) Retirement Plan – After one year of employment, the company matches 100% of employee contributions on the first 3% of compensation and 50% on the next 2%.
- Paid Time Off (PTO) – PTO to support work-life balance.
- Paid Holidays – Enjoy nine paid holidays annually.
- Volunteer Time Program – Earn additional PTO by giving back to your community.
- Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.
- Tuition Reimbursement – Eligibility after one year of employment for approved courses, up to a designated amount.
- Employee Discount Programs – Access to exclusive savings on products and services.
- And more!