Accounting Office Manager

Job Description

The Accounting Office Manager will be responsible for providing Administrative Support for the Procurement team as well as assist with general administrative functions. Detailed communication with Carver Corporate Finance Department vital.

Front Desk Responsibilities:

• Answer and route telephone calls courteously and promptly.
• Receives and distributes mail appropriately.
• Data entry into proprietary software system.
• Filing and maintenance of project folders.
• Assist assigned procurement team as needed.
• Maintain confidentiality of project/client, corporate, and employee matters.
• Contact vendors for updates on individual projects.
• Enter vendors’ responses in Excel.
• Maintain inventory and orders office supplies.

Accounting Responsibilities:

· Reconciles vendor invoices to purchase orders for project manager approval.

· Enters invoices into software system - SIGMA

· Enters invoices into QuickBooks/Net Suites

· Process accounts payable in QuickBooks for check runs and mailing.

· Responds to vendor inquiries about payment of invoices

· Deposit Checks sent to Carver using scanning system and collect deposit confirmation then file hard copy

· Initiates, tracks and sends Carver project Fee invoices to owners monthly.