Accounting Operations Manager

Procure-to-Pay (P2P)

• End-to-end ownership of the P2P cycle: requisition, PO issuance, invoice matching, and payment

• Manage PO and invoice issues to ensure timely resolution

• Design and implement a scalable procurement process

• Recommend and implement automated solutions to support P2P

• Vendor onboarding, W-9/W-8 collection, ensuring valid vendor payment data, vendor master data integrity in NetSuite

• Manage relationships with AP-adjacent vendors (e.g., bill pay, corporate card providers)

• Monthly AP close activities: accruals, aging review, partner with FP&A to inform cash planning

• Work with R&D teams to understand projected order volumes and timing

• Sets re-order points and modify as the company expands

• Monitor critical vendors to ensure quoted prices are reasonable, including assisting with vendor consolidation and price negotiation related to high volume and high spend items

Accounts Receivable (AR)

• Liaise with external vendor and internal customer experience team to reconcile AR on a monthly basis, including troubleshooting discrepancies with external vendor

• Generate and send invoices using NetSuite

• Liaise with internal customer experience team to ensure write-offs are recorded into NetSuite timely

Expense Reports and Credit Cards

• Ensure proper onboarding and offboarding

• Timely approval of expenses

• Provide insight and analysis to FP&A on spend

• Work with vendors where needed to negotiate better prices on high spend areas

General Accounting

• Monthly review of financials to ensure accuracy of PO coding to general ledger accounts and departments

• Journal entries and reconciliations for P2P, AR, expense report accrual, credit card accrual

• Demonstrate technical accounting knowledge through leveraging understanding of developments within the business to identify accounting risks in owned accounting areas

• Monthly financial reporting support, including flux explanations for P2P, AR, expense reports, credit cards

NetSuite & Systems Ownership

• Serve as the primary finance internal administrator for NetSuite: timely additions and removals of users, user roles/permissions, workflow configuration, workflow troubleshooting, approval routing, custom fields/forms, reporting

• Own the relationship with NetSuite technical admin support: system changes, upgrades, custom workflows, automation, and troubleshooting

• Manage integrations between NetSuite and adjacent systems (expense management, procurement/e-sourcing tools, banking/payment platforms, potentially LIMS-adjacent data feeds for lab spend)

Policy & Controls

• Own and maintain the corporate approval matrix (spend authority by role, dollar thresholds, PO vs. non-PO approval paths)

• Own the expense reimbursement policy and T&E program, including corporate card administration

• Design and enforce segregation-of-duties controls appropriate for a pre-IPO/pre-commercial dx company preparing for future audit and compliance scrutiny (SOX readiness, external audit support)

• Maintain documentation (SOPs, process flows) for all owned processes to support internal controls and audit requests

Cross-Functional & Leadership

• Partner with lab operations, R&D, and clinical teams on purchasing needs specific to a dx/life sciences environment (reagents, instruments, CRO/CDMO spend, biospecimen-related purchases)

• Support the Controller and CFO with ad hoc analysis on vendor spend, contract terms, and cost management opportunities

• Likely people leadership: this role may have 1+ direct report(s) performing transactional P2P/AP work

• Experience with improving and automating processes through system reporting improvements and AI tools

Required

• 7-10+ years of progressive accounting/finance operations experience, including direct ownership of P2P and ERP systems administration

• Hands-on NetSuite experience required (administrator-level configuration, not just end-user)

• Experience building or scaling accounting, procurement, P2P processes in a growing company (~50-200 employees)

• Strong understanding of internal controls and segregation of duties

• Comfortable operating without a large team — you will be expected to build processes and solutions from the ground up without a team under you

Strongly Preferred

• Life sciences, diagnostics, biotech, or pharma industry experience

• Experience in a pre-commercial or recently-commercial company preparing for SOX compliance or external audit scrutiny

• Exposure to lab operations, CRO/CDMO vendor management, or clinical trial-related spend

• Experience with P2P solutions integrated with NetSuite (e.g., NetSuite Bill Capture, Coupa, Airbase)

• Experience with expense management platforms (e.g., ChromeRiver, Expensify, Navan/TripActions) integrated with NetSuite

Nice to Have

• CPA, CMA, or other relevant certification

• Prior experience in a company undergoing M&A or strategic transaction diligence (given the level of financial rigor and documentation that entails)