Accounting/Payroll Assistant

Inspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets, including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor and celebrate all of life's little every day and once in a lifetime special occasions.

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Position Objective:

The Accounting/Payroll Assistant will use their exceptional organizational sense, time management, and positive interpersonal skills to complete the duties outlined below to support the operation with all administrative tasks.

Essential Responsibilities/Duties:

• Provide all administrative and clerical support to the Director of Finance, Director of HR & Payroll, COO, etc. as needed
• Provide administrative and clerical support to the food and beverage operations as needed
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making
• Communicate with employees via phone, email, Slack, etc. regarding any pending employee issues including expiring food handler and responsible beverage serving certificates, work permits, etc.
• Assist with managing employee time punches in Paycom and assist with preparation for payroll processing
• Manage the tip pool spreadsheet for each restaurant location
• Assist with maintaining Toast POS – make updates, menu changes, add/delete users
• Assist with the workflow for banquets, special events, menus, and outside catering communication and documentation between departments to ensure efficiency
• Assist with managing catering transfers to outlets
• Assist with opening restaurant and bank drops as needed
• Assist with culinary ordering, inventory, etc.
• Create staff training programs, SOPs, etc. with focus on BOH
• Process and code invoices to be submitted to Accounting in a timely manner
• Answer phones, take messages, and emails and respond to customer inquiries in a friendly, upbeat, prompt, and professional manner
• Assist with updating and maintaining events through Aisle Planner and Honey Do spreadsheet as needed
• Assist management with keeping event calendars up to date at all times
• Complete all assigned projects on time, with clear communication regarding deadlines and workload.
• Any other tasks or projects as requested by any member of management.

Accounting

• General cashier – collecting all restaurant deposits
• Deposit customer checks and apply payments to customer invoices
• Run A/R aging report, contact customers on short/overpays.
• Manage collection past due accounts.
• Create credits/adjustments invoices
• Reconcile bank and credit card accounts quickly and efficiently
• Make bank deposits as needed
• Knowledge of how to enter bills, pay bills, create invoices, receive payments, and sales receipts
• Understand credits and debits
• Have general knowledge of how categories/expenses are taxed differently in order to post to the correct account
• Set up vendors for 1099 processing
• Understand how transactions are linked to financial statements
• Have knowledge of business entities and post transactions appropriately

Payroll

• Assist with managing employee time punches in Paycom and assist with preparation for payroll processing
• Act as backup for managing the tip pool spreadsheet for the restaurant
• Assist with maintaining Toast POS – make all updates, menu changes, add/delete users
• Calculate certified payroll hours while ensuring compliance with labor and prevailing wage requirements.
• Ensure compliance with prevailing wage and certified payroll requirements (e.g., Davis-Bacon Act and state prevailing wage laws) for government contract work.
• Monitor federal, state, and local prevailing wage and wage-and-hour requirements to ensure compliance
• Maintain audit-ready documentation; support internal, customer, and agency inquiries or reviews