Accounting Payroll Coordinator

Our simple vision is to be the best integrated mushroom company in North America by efficiently delivering superior value to our customers and consumers. We do that by creating long-term value for customers, teammates, suppliers, and the communities in which we operate. We work intentionally toward that vision with a collaborative team foundation. Our principles of trust, respect, integrity, shared vision, empowerment, teamwork, accountability, and continuous improvement spur our actions every day as we work to achieve our purpose.

At the heart of our culture is a group of individuals who dedicate themselves to their work and each other day in and day out. That’s why we invest in enhancing the lives in the communities around Monterey Mushrooms locations. In our hearts, we’re humble farmers. We’re proud of our continent-wide reach from Monterey Mushrooms locations across North America — from coast to coast and Mexico — focused on our company purpose of Enhancing People’s Lives. For more information, please visit our website. .

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Accounting Coordinator will assist Accounting Manager with daily accounting functions, including payroll, accounts payable, accounts receivable, ledger maintenance, journal entries. This role maintains the integrity of accounting records by ensuring that staff complies with organization accounting policies and procedures. It requires at least 3 years of experience in Payroll and preferably an associate degree in Accounting and/or Certification in Payroll.

To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and ability required for this position. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the work functions.

Maintain, review and process payroll data to meet payroll deadlines.

Coordinate personal time off hours with Human Resources. Compile driver time records by pay types for entry into the payroll system. Maintain employee deductions and reimbursement, calculate overtime pay.

Review weekly payroll for exceptions to pay rules and audit practices.

Maintain employee confidence and protect payroll operations by maintaining confidential information.

Research data and verify the accuracy of any payroll documentation needed for processing; receive and respond to pay-related inquiries using discretion and effective oral and written communication with employees and/or outside agencies.

Assist in completing monthly billing accurately and in a timely manner.

Handle cash receipts and post payments on the customer accounts.

Coordinate management approval to process accounts payable and speak with vendors to ensure charges are accurate and payments are sent in a timely manner.

Review and enter daily A/P invoices into the system and check runs.

Review and reconcile ledgers and journal entries to ensure accuracy.

Prepare monthly accruals for Accounting Manager.

Verify accuracy of financial or transaction data.

Other duties and responsibilities as assigned.

Knowledge of administrative and clerical procedures.

Disciplined organizational skills.

Communicates openly and effectively in both formal and informal settings.

Time management and adaptability based on changing priorities.

Associate degree preferably in Accounting and/or Certification in Payroll or Accounting.

Minimum of three years of experience in Payroll, or Accounting.

Knowledge of Payroll and Tax requirements (including experience in multi-state payroll), processes, controls, and best practices.

Working knowledge of FLSA, state, and local laws and regulations governing payment, taxation and reporting of wages.

Intermediate to advanced knowledge of Excel including pivot tables and LOOK-UPS.

5+ years of progressive experience in Payroll or Accounting.

3-5 years of progressive experience in Accounts Payable/Accounts Receivable.