Accounting & Purchasing Administrator

The Accounting and Purchasing Administrator is responsible for overseeing the financial and procurement activities of the organization. This role ensures accurate and timely processing of financial transactions, including accounts payable and receivable, while also managing purchasing functions such as sourcing suppliers, issuing purchase orders, and maintaining inventory records. The administrator works closely with finance, operations, and vendor teams to ensure compliance with internal policies and external regulations, optimize cost efficiency, and maintain accurate financial records. Strong attention to detail, organizational skills, and proficiency in accounting and procurement software are essential in this position.

POSITION SPECIFIC ESSENTIAL FUNCTIONS

• Responsible for all accounts payable transactions – enters invoices into correct expense account

• Projects including but not limited to assisting with budgets, procedures, policies and system setup. System setups include Microsoft NAV, Time & Expense – expense reports.

• Handles all fixed assets and material transfers within the company

• Prepare, order, follow-up and fulfill most purchased items used for resale, manufacturing, engineering and training. Responsible for buying parts, materials, supplies, machines, services and other items that affect the production of a product or service within the company.

• Serve as a liaison between suppliers and managers and work at building relationships with suppliers and increasing knowledge of products in order to achieve the best pricing and standardization throughout the company.

• Assist employees ordering items and ongoing training of employees regarding purchasing standards to maintain compliance.

• Purchase goods directly from manufacturers or from other companies. Track purchasing trends, and the buying habits of employees and customers to assist inventory control to balance inventory level with sales and be able to restock in a manner that increase sales.

• Effectively builds relationships with suppliers and increasing knowledge of products in order to achieve the best pricing and standardization throughout the company.

• ISO Audit Team member

• Other duties as assigned