Accounting & Purchasing Support

Are you the person who keeps things moving behind the scenes?

Do you enjoy being organized, catching details others might miss, and making sure things get done accurately and on time?

Manthei Wood Products is looking for Accounting & Purchasing Support to join our team in Petoskey. This is a great opportunity for someone who enjoys a variety of responsibilities and wants to be an important part of the day-to-day operation of a growing manufacturing company.

You'll work directly with our Controller and others on the Accounting team, while also partnering with vendors and departments throughout the company. From processing weekly accounts payable and setting up vendors to managing purchase orders and keeping the office and plants supplied, your work will have a direct impact on keeping our business running smoothly.

What You'll Do

Accounts Payable

• Collect, review, and attach vendor invoices received through email and postal mail to the appropriate bills in NetSuite throughout the week.

• Review weekly AP to Pay Reports and prepare invoices for payment for Manthei Wood Products – Petoskey.

• Process vendor payments in NetSuite based on approved weekly AP payment reports.

• Verify vendor names, remit-to addresses, payment information, and other payment details prior to processing.

• Identify discrepancies or errors and work with appropriate personnel to resolve issues before payment is issued.

• Print checks and supporting documentation for weekly check runs.

• Prepare reports identifying bills paid during each weekly check run.

• Provide checks and payment reports to authorized personnel for review and signatures.

• Upon return of signed checks, detach check stubs and attach them to the corresponding invoices according to company procedures.

• Prepare checks for mailing and ensure appropriate postage is applied.

• Deliver outgoing checks to the post office, generally at the end of the weekly payment cycle.

• File invoices, check stubs, and supporting documentation in an organized manner.

• Maintain adequate inventory of company checks and check envelopes.

Employee Expense Reimbursements

• Enter employee reimbursement requests into NetSuite accurately and timely.

• Review reimbursement forms for completeness and appropriate supporting documentation.

• Verify receipts and other required documentation are attached.

• Review mileage reimbursement calculations for accuracy.

• Identify discrepancies or missing information and work with employees to resolve issues prior to processing.

Vendor Administration

• Set up new vendors in NetSuite using completed W-9 documentation.

• Verify vendor legal names and remit-to addresses prior to establishing vendor records.

• Save and maintain vendor W-9 documentation in accordance with company procedures.

• Maintain the company vendor W-9 tracking spreadsheet.

• Update workers' compensation insurance information in NetSuite as required.

• Save and maintain certificates and proof of insurance documentation.

• Ensure vendor records and supporting documentation remain accurate and current.

• Assist with vendor information requests and other vendor-related administrative matters.

Purchasing & Procurement

• Prepare and issue purchase orders through Concur.

• Follow up with vendors to confirm purchase orders have been received and address questions or issues throughout the purchasing process.

• Scan and maintain digital copies of purchase orders and supporting documentation for future reference.

• Maintain required hard-copy purchasing records in accordance with company procedures.

• Research vendors and purchasing options to identify appropriate products, availability, quality, and pricing.

• Purchase general office and miscellaneous supplies from appropriate vendors.

• Place credit card orders for specific business needs as requested.

• Coordinate the purchase of IT equipment and supplies requested by the IT Department.

• Process returns and exchanges for incorrect, damaged, or defective purchases.

• Monitor purchasing needs and maintain adequate inventory of commonly used supplies.

• Ensure copy paper and other office supplies remain adequately stocked.

• Monitor and maintain colored paper supplies used by plant production areas.

• Order and maintain coffee, creamer, breakroom supplies, plasticware, and other commonly used office supplies.

Purchasing Credit Card Administration

• Perform monthly reconciliation of the purchasing credit card.

• Review transactions for appropriate documentation and coding.

• Identify discrepancies and work with appropriate personnel to resolve issues.

• Maintain supporting documentation for credit card transactions.

Administrative & Operational Support

• Receive and sign for UniFirst invoices and verify invoice amounts against corresponding charges in NetSuite.

• Schedule garbage, dustbin, and other waste pickups as requested by Janitorial, Engineering, or other authorized personnel.

• Maintain files containing packing slips, bills of lading, and other shipping documentation for reference.

• Coordinate recycling of used ink and toner cartridges through applicable recycling programs.

• Maintain the postage machine, including:

  • Monitoring postage balance and adding funds as needed

  • Ordering ink and other supplies

  • Performing routine cleaning and maintenance

  • Coordinating service calls when necessary

• Attend weekly Finance Team meetings

• Additional administrative tasks include back up to answering the main phone line and front door, potential grant writing opportunities for purchasing of equipment, and assist with FedEx shipments as needed.

Records Management & Year-End Support

• Create new vendor invoice files for each new calendar year.

• Transfer prior-year files to appropriate storage locations.

• Box and organize records according to the company's document retention procedures.

• Maintain organized and accessible accounting and purchasing records.

• Assist with year-end filing, record retention, and other accounting administrative activities.

What Makes This Position Different?

This isn't a job where you'll sit at a desk processing the same transaction all day.

You'll interact with Accounting, Purchasing, IT, Engineering, Operations, Plant Management, vendors, and team members throughout the company. You'll have the opportunity to learn how different parts of a manufacturing business work together and become a trusted resource for getting things done.

We're looking for someone who naturally thinks:

"I'll take care of it."

You don't have to know everything on Day One. What matters most is that you're dependable, curious, organized, and willing to figure things out.

You Might Be a Great Fit If You Are:

• Detail-oriented – You notice when something doesn't look right.
• Organized – You know how to keep track of multiple tasks and deadlines.
• A team player – You enjoy helping others and working across departments.
• A problem solver – You don't stop at identifying a problem; you help find the solution.
• A good communicator – You're comfortable working with vendors, employees, and leadership.
• ⏰ Dependable – You follow through and can be counted on.
• Tech-savvy – You're comfortable learning software and systems.
• Proactive – You see what needs to be done and take care of it.

What We're Looking For

Required:

• High school diploma or equivalent.
• 2+ years of experience in accounts payable, accounting, purchasing, or related business/administrative work.
• Strong attention to detail and organizational skills.
• Good communication and problem-solving skills.
• Proficiency with Microsoft Office and Google Suites.

Preferred:

• Experience with NetSuite, Concur, or another ERP/accounting system.
• Accounts payable experience.
• Purchasing experience.
• Experience in a manufacturing environment.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.

Our Values

At Manthei Wood Products, we believe in:

Collaboration | Responsibility | Growth

We want people who take ownership of their work, work well with others, and are always looking for ways to learn and improve.

Why Manthei Wood Products?

You'll be joining a company where your work matters. We're a manufacturing organization with a strong team environment, and this position plays an important role in keeping our financial and operational processes running smoothly.

We offer competitive benefits, paid holidays, paid time off, 401k with company match, Success Coach, and more!

Ready to Join the Team?

Apply today! We'd love to learn more about you and what you can bring to Manthei Wood Products. Check us out at www.mantheiwoodproducts.com