Accounting Specialist – Accounts Payable

Job Title: Accounting Specialist – Accounts Payable

Department: Finance
Classification: Full-Time, Non-Exempt
Hourly Rate: $22.04 – $27.55 DOQ

Reports to: Director of Finance

General Description

This position is on-site, at Converse City Hall. The Accounting Specialist – Accounts Payable is responsible for high-volume invoice processing and vendor payment activities for the City of Converse. This position focuses exclusively on accounts payable functions and credit card receipt reconciliation. It does not include payroll duties. The ideal candidate is detail-oriented, efficient, and comfortable managing 100–200 invoices per week in a municipal environment using Incode financial software.

Essential Job Duties

• Process, review, and verify 100–200 invoices weekly for accuracy and compliance with purchasing procedures.
• Prepare and process weekly check runs, ACH payments, and vendor correspondence.
• Reconcile credit card receipts and ensure proper coding and documentation.
• Maintain accurate vendor records, including W-9 and 1099 reporting compliance.
• Research and resolve invoice/payment discrepancies.
• Assist with year-end audit requests related to accounts payable.
• Ensure compliance with City financial policies, state regulations, and internal controls.
• Maintain daily on-site presence to ensure continuous collaboration with Finance department peers and cross-functional municipal teams.
• Participate in frequent ad hoc meetings with internal departments to troubleshoot invoice discrepancies and identify compliance solutions.
• Perform additional related duties as assigned.