Accounting Specialist

Job Summary

As a member of the Finance team reporting to the CFO, the Accounting Specialist will work closely with management and staff on a wide variety of daily activities to support the accounting and financial reporting needs of the organization and ensure policies and procedures are followed.

Agency Expectations

• Acts as a role model within and outside the Agency
• Maintains a positive and respectful attitude
• Works in collaboration with supervisor to determine and carry out departmental oversight and organizational strategic goals
• Demonstrates self-motivation, flexibility and efficient time management

DUTIES AND RESPONSIBILITIES

• Prepare Invoices according to contract specifications and post payments accordingly
• Perform banking transactions, including wiring and transferring funds
• Process full cycle accounts payable from coding and recording vendor invoices to processing payments in a timely manner
• Process employee expense reports
• Communicates with vendors via phone or email to answer inquiries or clarify issues.
• Manage vendor files
• Timely and accurate processing of employee payroll including transmitting payroll taxes, processing of garnishment payments and employee benefit payments
• Generate 1099's and W-2's
• Prepares deposits and records to accounting system
• Assists with timely month end and year end close and performs monthly account reconciliations
• Identify areas of improvement in accounting processes and work with Accounting team to improve effectiveness and efficiency of department
• Assist with risk management program and insurance claims
• Assist with preparation of audit documents and tax returns
• Perform other duties as assigned