Accounting Specialist

Position Summary

The Accounting Specialist supports the Accounting Department by performing accounts payable and accounts receivable functions, maintaining accurate financial records, reconciling vendor accounts, and ensuring timely processing of financial transactions. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

Essential Duties and Responsibilities

• Perform three-way matching of vendor invoices, purchase orders, and receiving documentation to ensure accurate invoice processing.
• Assist with vendor account reconciliations and resolve discrepancies in coordination with the Accounts Payable Manager.
• Prepare and process customer invoices.
• Record and post incoming electronic payments, including EFTs and credit card receipts.
• Monitor accounts receivable aging reports and coordinate with internal departments regarding outstanding customer balances.
• Maintain organized accounting records and filing systems in accordance with company record retention requirements.
• Assist with data entry and maintenance of accounting records.
• Respond to internal and external inquiries regarding invoices and account activity.
• Support month-end closing activities as assigned.
• Maintain confidentiality of financial information and company records.
• Perform other related duties as assigned.