Accounting Specialist

Classification: Full-time, salaried exempt.

Reports To: Vice President of Finance

Salary Range: $60,000-75,000 commensurate with experience & education

Overview

We are seeking a detail-oriented, analytical, and organized Accounting Specialist to manage our daily financial operations. The ideal candidate will handle accounts payable/receivable, reconciliations, and general ledger maintenance to ensure accurate financial reporting and compliance with company policies. The Accounting Specialist plays a critical role in supporting the finance department’s efficiency and ensuring the financial health of the organization.

Key Responsibilities & Duties

• Transaction Processing: Process and log accounts payable and accounts receivable transactions (invoices, payments, expenses) accurately and in a timely manner.
• Reconciliation: Reconcile bank statements, credit card accounts, and general ledger entries, researching and resolving any discrepancies.
• Month-End Support: Assist with month-end and year-end closing procedures, including preparing journal entries.
• Financial Reporting: Generate, review, and distribute daily or monthly financial reports and spreadsheets for management.
• Assist with required federal and state grant financial reporting and monthly expense and revenue reconciliations.
• Vendor/Client Management: Maintain vendor records, process vendor payments, and communicate with clients regarding outstanding invoices.
• Compliance & Audits: Ensure compliance with internal controls and Generally Accepted Accounting Principles (GAAP). Support internal and external audits by providing necessary documentation.
• Data Accuracy: Maintain accurate digital and physical financial records.

Required Skills & Qualifications

• Experience: Minimum of 3-5 years of experience in an accounting or bookkeeping role.

Additional Responsibilities

• May maintain all financial and business records.

Train program staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or required.

• Attend Finance Committee meetings in an informative role, as requested.
• Assist team in budget preparation and management, as requested.
• May assist the resource development team, as requested.
• Generate reports for CEO as needed

Education & Experience Required

• Bachelor's degree or equivalent in the field of accounting, business, and/or finance.
• 3+ years of general accounting experience, using computerized accounting systems.
• Highly organized, with strong time-management skills and attention to detail.
• Strong customer relations skills.
• Able to clearly present and explain complicated information to diverse audiences
• Take initiative, identify opportunities for improvement, and be able to work independently.
• Adaptable to changing demands and priorities.

Preferred Systems Experience

• NetSuite
• Bill.com
• Divvy

Physical Requirements

• May sit for long periods of time
• Ability to lift 50 lbs

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.