Accounting Specialist

ESSENTIAL RESPONSIBILITIES:

• Performs accounting and clerical functions as directed by the Chief Fiscal Officer.
• Develops a working knowledge of the Agency computerized accounting system.
• Codes all invoices with appropriate program and expense account numbers and then places them in appropriate files for payment.
• Prepares computerized and manual accounts payable checks for all Accounts Payable Vouchers selected to be paid by the CFO.
• Maintains regular contact with all vendors to ensure accurate and timely payment of bills.
• Performs automated postings of accounting entries to the General Ledger and prints reports.
• Develops work papers for specific projects.
• Completes automated Purchase Orders and files with appropriate invoices.
• Assists with the routine functions of postage, filing and duplicating.
• Maintains a cash receipts journal for all items in and out of fiscal department.
• Tracks A/P Checks by category for each grant as assigned.
• Daily review of programmatic bank balances.
• Maintains A/P paid invoice Master Vendor File and check number reference file.
• Performs other reasonable related duties as assigned by your immediate supervisor.