Accounting Specialist (Corrections)

Position Summary

Work under general supervision of finance manager to perform data entry and maintain specialized computer databases, spreadsheets and similar reports to obtain, verify, update, and report accounts receivable information within Shelby County Division of Corrections.

Pay Grade: 45

Salary Commensurate with Experience and Education

Minimum Qualifications

• Four (4) years’ experience in clerical accounting or finance capacity AND graduated from an accredited High School or possess a GED; OR
• Bachelor’s degree in business administration, accounting or closely related field; OR
• Two years (2) experience in a clerical accounting or finance capacity AND graduated from an accredited college or university with an associate’s degree A.A.S. in Accountancy/Computer Concentration
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
  

Duties and Responsibilities

• Prepare and submit reconciliation reports and invoice vouchers to the grantor for monthly housing bill.
• Review the general ledger and accounts receivable invoices in the system to verify that payments have been received and accurately recorded.
• Prepare board bills and print judgment orders from OnBase or Justice Portfolio. Reconcile residents’ days in custody and sentence terms with records from the Tennessee Department of Correction.
• Prepare monthly misdemeanor reports for Criminal Court and the General Sessions Criminal Division.
• Collect and receipts payments.
• Research delinquent accounts for collection purposes as related to federal housing or transportation invoices.
• Work with other staff in modifying and comparing the reconciliation reports generated from the system concerning primary status of federal residents in the system.
• Prepare and bill the invoice to the grantors, monitor customer account details for non-payments, delayed payments, and other irregularities.
• Maintains accounting records involving technical data.
• Work with other office staff, in dealing with financial accounts, as required when directed to do so.
• Performs other accounting related activities as directed.
• Perform other related duties as required or directed.
  

KSAs

• Knowledge of accounting theories and practice of auditing procedures.
• Ability to deal tactfully with the public and co-workers.
• Ability to exercise good judgement in evaluating situations and making decisions.
• Ability to effectively communicate both orally and in writing with the public, other departments in Shelby County Government and co-workers.
• Ability to express ideas clearly and concisely.
• Ability to perform data entry and maintain specialized databases and spreadsheets.
• Ability to use Microsoft Excel, Access and Word and ability to learn the County’s computerized financial systems.
  

Special Requirements

• Must be able to pass a federal background check.
• Must be able to pass a drug test.
• Must be able to work in a prison environment.
• Participate in annual in-service and other training programs as required
• Must possess valid identification.
  

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.