Accounting Specialist III

GENERAL RESPONSIBILITIES: The Accounting Specialist III (PaCE) manages the PaCE Department’s accounting needs including balancing, accounts payable, and accounts receivable; training/updating current and new users on the college SIS; and calculating/submitting instructor contracts.

DESCRIPTION OF ESSENTIAL DUTIES:

1. Manages third party agency/company transactions including but not limited to invoicing, collections, accounts receivable, and posting of payments in the college’s SIS.
2. Manages company and student accounts including but not limited to refund processing; analyzing/reconciling accounts; placing holds on student accounts; posting manual payments and charges when needed; and assisting with resolving issues.
3. Posts BHC Bookstore charges on student accounts in the college’s SIS.
4. Performs daily cashier supervisor duties including but not limited to analyzing, correcting, closing, and finalizing cashier sessions and preparing bank deposit.
5. Responsible for petty cash payments, balancing, and reconciliation for the PaCE Department and Adult Education Department.
6. Performs accounting functions and maintains documentation including but not limited to preparing and submitting disbursement requests, travel expense reports, purchase orders, and reconciling purchases made with pcard.
7. Creates and submits comprehensive/comparative reports related to the budget, revenue, and enrollment and assists with compiling PaCE revenue/expenses for classes and programs.
8. Develops accounts receivable procedure/documentation and utilizes that documentation to train/update PaCE and BTC employees.
9. Creates PaCE instructor contracts; calculates compensation and payroll docks; works with Human Resources Department and Payroll Department to ensure timely submission of contracts and resolution of pay issues; and prepares personnel action notices.
10. Creates and maintains confidential files and instructor, company, and student records.
11. Performs College for Kids (CFK) duties including but not limited to creating/submitting instructor contracts and submitting any financial aid or waivers at the conclusion of the program.
12. Proofs PaCE catalog class builds completed by the Outreach Systems Specialist for accuracy.

1. Serves as backup for the Outreach Systems Specialist.
2. Assists with Registration Specialist-Student Support duties.
3. Creates/maintains department forms as needed.
4. Assists Adult Education Department with payroll docks, personal action notices, and timesheets as needed.
5. Represents the PaCE Department at community/college events
6. Performs other job-related duties as assigned.

EDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

1. Associates degree or minimum of 60 college credit hours completed required.
2. Minimum of two years of experience in accounting preferred.
3. Minimum of one year database experience preferred.
4. Strong verbal and written communication skills required.
5. Above average organizational, attention to detail, and analytical skills required.
6. Basic level ability with Microsoft Office 365 required. Intermediate level ability preferred.

OVERALL ACOUNTIBILITIES:

1. Demonstrates BHC core values.
2. Accuracy, efficiency, and timeliness of work.
3. Ability to work cooperatively and professionally with others.
4. Maintains up to date job knowledge.
5. Maintains confidentiality of records and information.

1. Works directly and cooperatively with the Director of Professional and Continuing Education.
2. Works directly and cooperatively with all PaCE staff and faculty.
3. Works cooperatively with all Black Hawk College faculty and staff.
4. Works cooperatively with students, company contacts, third party agencies, vendors, customers, and the public.