Accounting Specialist
Location: Denver, Colorado/Hybrid
Denver-based candidates are expected to work in a hybrid model (3 days in the office and 2 days from home)
Do you love technology and helping organizations utilize that technology to do good? Are you interested in being part of a mission-driven organization that helps keep your community, nation, and planet safe? At Kaseware you will have the chance to do all of that and more as our Accounting Specialist. Kaseware is a company that is changing the world of law enforcement and corporate security forever and, if you are up for a challenge, we would like you to consider helping us make the world a safer place.
Kaseware recently merged with OSINT Combine. OSINT Combine develops enduring open-source intelligence capability through NexusXplore, an all-in-one, AI-enabled OSINT platform.
The Accounting Specialist for Kaseware, Inc. and its Australian subsidiaries NexusXplore Pty Ltd and OSINT Combine Pty Ltd. will be responsible for accounts payable, accounts receivable, recording and maintaining financial transactions, reconciling bank accounts, monthly journal entries, intercompany activity, month-end close, and 1099 tax filings.
The Accounting Specialist reports to the Chief Financial Officer and contributes to the overall success of the company by maintaining financial records. The ideal candidate is a hands-on, team player who can also work autonomously under tight deadlines. They are comfortable with a ‘no job too small’ mentality, a fast-paced environment, and they communicate proactively with the team.
Job Type: Full-time, Exempt
Responsibilities and Duties:
Accounts Payable (Approximately 65%)
- Receiving, reviewing, coding, and entering vendor bills, credit memos, and employee expense documentation accurately and on time
- Verifying appropriate approvals, account coding, supporting documentation, payment terms, and mathematical accuracy before processing
- Maintaining vendor records, including contact information, payment terms, tax forms, and remittance information
- Researching and resolving vendor inquiries
- Reconciling vendor statements, accounts payable aging, and the accounts payable subledger to the general ledger
- Monitoring due dates, discounts, recurring bills, and outstanding items to support timely payment and accurate cash management
- Maintaining complete invoice, approval, payment, and vendor documentation for audit and management review
- Processing domestic and international vendor payments, including multi-currency wires
- Independently verifying all changes to vendor bank details before processing payments
- Collecting and maintaining vendor tax documentation for each jurisdiction, such as W-9, W-8BEN and Australian ABN details
- Preparing and filing annual 1099 forms
Accounts Receivable (Approximately 20%)
- Creating and distributing accurate customer invoices and credit memos in accordance with contracts, approved billing schedules, and company procedures
- Maintaining customer records, billing contacts, payment terms, tax information, and other required account details
- Applying customer payments, deposits, credits, and adjustments accurately and promptly
- Monitoring accounts receivable aging and following up on past-due balances in a professional and timely manner
- Researching and resolving customer billing questions
- Reconciling accounts receivable subledger balances to the general ledger and preparing supporting schedules
- Issuing multi-currency invoices that meet the tax invoice requirements of each jurisdiction, including U.S. sales tax and Australian GST invoices
- Invoicing government customers against purchase orders and through procurement or e-invoicing portals where required
- Preparing AR aging and collections reporting, including DSO, and contributing to cash forecasting
General Ledger (Approximately 15%)
- Recording and maintaining financial transactions
- Preparing and posting routine monthly journal entries with appropriate supporting documentation
- Preparing monthly bank reconciliations
- Processing transactions across multiple entities in Sage Intacct, including intercompany invoicing, recharges and reconciliations
- Supporting month-end FX revaluation and multi-currency reconciliations
- Supporting the group month-end close timetable across U.S. and Australian entities
Required Education:
- Associate or Bachelor’s degree in accounting or related field
Required Skills and Experience:
- 3-5 years of experience working as a bookkeeper, accounts receivable clerk, accounts payable clerk, or relevant accounting role
- Advanced, hands-on expertise in Sage Intacct contracts module, multi-entity, and multi-currency
- Working knowledge of accounts receivable, accounts payable, general ledger, bank reconciliation, and month-end close processes
- Proficiency with Microsoft Excel and the ability to organize, analyze, and reconcile financial data
- Ability to work independently and prioritize workload based on team objectives
- Ability to work in a team environment and have strong coordination, organization, and communication skills
- Ability to use analytical skills to identify, investigate, troubleshoot, and reconcile issues proactively
- Excellent interpersonal, negotiation, and conflict resolution skills
- Ability to effectively multitask and adjust to changing priorities
- Strong organizational skills, attention to detail, and ability to meet deadlines
- Ability to work a flexible schedule including regular early afternoon / evening overlap with Australian business hours (AEST/AEDT)
Other Requirements:
- Language: English
- Experience with Avalara
- Experience with Ramp
- Experience with FloQast
- Working knowledge of indirect tax including GST/VAT and U.S. sales tax for both payables and receivables.
- Experience supporting both U.S. and international entities, ideally including Australia
- Prior experience working for a growing startup or multinational company operating internationally
Benefits:
- Salary Range: $70,000 - $80,000 yr DOE
- Excellent health, dental, and vision insurance with generous company contribution
- Flex Spending Accounts
- Unlimited paid vacation
- 12 paid company holidays
- Paid Sick Time
- Paid Parental Leave
- 401k with company matching
- EcoPass provided for Colorado-based employees
About Kaseware:
Kaseware is a dynamic start-up company located in the Denver metro area. We build state-of-the-art software for law enforcement and corporate security customers. We serve those that serve our communities and make our world safer.
Due to the nature of our business, you must be able to pass a full CJIS compliant fingerprint based background check, which is required for individuals needing access to criminal justice information (CJI).
U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
We expect this role to be open until November 30th or until filled.
Skills
As published by workable · 30 questions · 7 written answers
Basics
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
Short answers (5)
- Requested Salary?
- What is the highest verifiable level of education you have completed?
- How many years of AP/AR or similar accounting experience do you have?
- On what date are you available to begin work?
- What percentage of the time are you willing to travel for work?
Pick from a list (18)
- This is not a fully remote position and requires working in the Denver office (DTC) at least 3 days per week. Are you able to meet this requirement?
- Have you ever been involuntarily terminated or asked to resign from any job?
- Do you hold any verifiable professional certifications, certificates or licenses relevant to your candidacy?
- Have you ever used another name?
- Is any additional information relative to name changes, use of an assumed name, or nickname necessary to enable a check on your work and educational record?
- Are you able to work a flexible schedule, including regular early afternoon/evening hours to overlap with Australian business hours (AEST/AEDT)?
- If hired, would you have a reliable means of transportation to and from work?
- Can you travel if the position requires it?
- If I am employed by the Company, I understand that I am required to comply with all rules and regulations of the Company.
- If hired, can you present evidence of your identity and legal right to work in the United States?
- Are you able to perform the essential job functions of the job for which you are applying with or without reasonable accommodations? (Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for qualified applicants/employees to perform essential job functions.)
- I hereby authorize the Company to thoroughly investigate my references, work record, education and other matters related to my suitability for employment and, further, authorize the prior employers and references I have listed to disclose to the Company any and all letters, reports and other information related to my work records, without giving me prior notice of such disclosure. In addition, I hereby release the Company, my former employers and all other persons, corporations, partnerships and associations from any and all claims, demands, or liabilities arising out of or in any way related to such investigation or disclosure.
- If hired, I understand and agree that my employment with the Company is at-will, and that neither I, nor the Company is required to continue the employment relationship for any specific term. I further understand that the Company or I may terminate the employment relationship at any time, with or without cause, and with or without notice. I understand that the at-will status of my employment cannot be amended, modified, or altered in any way by any oral modifications.
- I understand that safety of employees is extremely important to the Company and that the Company is committed to ensuring a safe working environment. I understand that I, and every employee, have a responsibility to prevent accidents and injuries by observing all safety procedures and guidelines and following the directions of my site supervisor. I understand and agree to comply with federal, state, and local regulations related to on-the-job safety and health.
- I hereby certify that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. I understand that any omission or misstatement of material fact on this application or on any document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.
- I understand that if I am selected for hire, it will be necessary for me to provide satisfactory evidence of my identity and legal authority to work in the United States, and that federal immigration laws require me to complete an I-9 Form in this regard.
- I understand that if any term, provision, or portion of this Agreement is declared void or unenforceable, it shall be severed and the remainder of this Agreement shall be enforceable.
- I understand that due to the nature of Kaseware, Inc.’s business, I must be able to pass a full CJIS compliant fingerprint based background check, which is required for individuals needing access to criminal justice information (CJI).
Written answers (7)
- How many years of hands-on Sage Intacct experience do you have?
- If yes, explain:
- Explain any gaps in your employment history:
- List any other experience, job related skills, additional languages, or other qualifications that you believe should be considered in evaluating your qualifications for employment.
- If yes, please provide details:
- If yes, provide the additional name(s).
- If yes, provide the additional information.