Accounting Specialist

Job Summary:

The Accounting Specialist performs a broad range of accounting, payroll, and financial support functions for the UKBFC and its related entities. This position is responsible for maintaining accurate financial records, processing payroll, supporting grant accounting, preparing financial reports, reconciling accounts, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, Uniform Guidance (2 CFR Part 200), tribal policies, and applicable federal and state regulations. The Accounting Specialist serves as a key member of the Finance Department by supporting day-to-day accounting operations, payroll administration, audit preparation, and internal controls.

Primary Responsibilities:

General Accounting

• Prepare and post journal entries to the general ledger.
• Maintain and reconcile general ledger and subsidiary accounts.
• Perform monthly bank, cash, investment, payroll, and balance sheet reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare financial schedules and supporting documentation.
• Maintain accounting records in accordance with established policies and procedures.
• Analyze financial transactions and resolve discrepancies.

Payroll Administration

• Process bi-weekly payroll accurately and timely.
• Review employee timecards for completeness and proper approvals.
• Ensure timely remittance of payroll taxes and other withholdings.
• Review W-2s and assist with year-end payroll processing.
• Reconcile payroll accounts and payroll-related general ledger accounts.
• Ensure compliance with federal, state, tribal, and applicable labor regulations.
• Maintain confidentiality of employee payroll and personnel information.

Accounts Payable and Accounts Receivable

• Process vendor invoices and employee expense reimbursements.
• Verify proper coding and required approvals.
• Process customer billings and monitor outstanding receivables.
• Reconcile vendor statements and resolve payment discrepancies.
• Prepare cash receipts and bank deposits.

Financial Reporting

• Assist with annual budget preparation and budget monitoring.
• Assist departments with financial reporting requests.
• Compliance & Internal Controls
• Ensure compliance with GAAP, GASB, Uniform Guidance, tribal financial policies, and grant requirements.
• Assist in developing and maintaining effective internal controls.
• Maintain organized financial records for audits and regulatory reviews.
• Recommend improvements to accounting and payroll processes.

Audit Support

• Prepare audit schedules and supporting documentation.
• Respond to requests from external auditors.
• Assist in resolving audit findings and implementing corrective actions.

Other Duties

• Assist with fixed asset accounting and inventory records.
• Provide backup support for other accounting functions.
• Participate in accounting system upgrades and process improvements.
• Follow all policies and procedures set forth by the UKB Federal Corporation.
• Other duties as assigned by supervisor.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.