Accounting Specialist

Summary Description

Performs a variety of routine accounting functions following standard accounting procedures. Keeps financial records updated, prepares reports, and reconciles general ledger and bank statements. Posts to and balances general ledger or subsidiary ledgers, monthly closings annual reports, etc. Performs accounting clerical duties with fixed assets, accounts payable, ACH, share drafts, subpoenas, and audits as well as salaries and benefits.

Essential Duties

• Responsible for processing incoming and daily mail; distributes accordingly to appropriate branch/department and personnel
• Answer incoming phone calls; respond and research questions from branch/department personnel
• Review and process accounting journal entry transactions based on given guidelines for completeness and accuracy
• Communicate with branch/department staff to ensure completed and accurate documentation to back up transactions/processes
• Research and isolate variance errors/outstanding items; make corrective entries and resolve general ledger accounts
• File documents for efficient retrieval
• Knowledge of rules & regulations related to ACH and share drafts; and fully aware of all related fines & fees
• Responsible for recordkeeping & research of subpoenas; preparation and timely submission of court documents in place of personal appearance, while keeping department managers abreast on the status of all call subpoenas
• Prepare and verify daily reports
• Update records and post end-of-month entries, to include accruals, prepaid, depreciation, etc
• Post, check, and proof entries to general ledger and member accounts and perform corrections, if necessary
• Ensure accounting general ledger postings are included in the appropriate accounting period
• Identify appropriate accounts for general ledger transactions, and prepare accounting source documents for entry into the computer system
• Collect, organize, interpret, and summarize data of various types into the proper format for analysis by management
• Ensure that collection of proper data to compose replies to routing inquiries from other branch/departments
• Examine documents for adherence to prescribed policies and procedures
• Prepare general ledger reconciliation, examine outstanding items and discrepancies, and ensure adequate follow-up through resolution
• Collaborate with others in the accounting department to ensure all financial actions are accurate
• Develop and maintain accounting procedures manual
• Conduct and maintain physical inventory and prepare personal property tax information for the County Assessor
• Prepare and file all 1099 vendor tax information
• Complies with all federal, state, and organizational policies, procedures, and processes, including (but not limited to) the Bank Secrecy Act (BSA), Patriot Act, Office of Foreign Assets Control (OFAC), and robbery procedures
• Fulfill any other department function as directed by the Assistant Manager (Accounting) or chain-of-command thereof