Accounting Technician II

GJJ-000309 08/26; Financial Services, Cashiers Office

Pikes Peak State College is located at the foot of Pikes Peak in Colorado Springs, Colorado. PPSC offers broad programs in transfer, occupational, and preparatory subjects emphasizing student and community needs. Colorado Springs is a great city to both work and live.

CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1%Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White. As such, we are interested in selecting the best candidate from a diverse pool.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from 'cccs.edu' and info@governmentjobs.com addresses. If you do not have an email address, then you will receive correspondence via US mail.

NOTE: This full-time position will work Monday through Friday, 8:00 a.m. to 5:00 p.m. and will rotate between Rampart and Centennial campus.

The Colorado Community College System (CCCS) and it’s colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.

You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

This position is located at the Cashier Office at Pikes Peak State College and will be responsible for all monies collected and disbursed for and by the College. All transactions are reviewed to verify that they are in compliance with College policy and State Fiscal Rules. The Accounting Technician II will provide support to the Financial Services Office by recording cash received by the college; this includes ascertaining the correct account codes and maintaining a file system for all cash receipt balances. This position carefully reviews and itemizes the functions and objects of the general ledger for cost accounting purposes; provide accurate accounting information and financial statements to the College, the State Controller's Office and outside agencies.

Primary duties include:
• Provide work lead over cashiers
• Create monthly schedule for cashiers at two campuses
• Identify issues & problems, conducts research, and then creates/implements solutions based on the department needs
• Receive, research, deposit, balance and post funds, including ACH payments/transfers, computing
charges, deductions, discounts, interest, and payments
• Maintain a system for documenting, identifying and properly processing checks sent for deposit with no documentation for direction
• Prepare daily deposits for pickup
• Communicate and coordinate with Student Accounts third party team members regarding deposits, reconciliation and discrepancies
• Provide proof of debt for collection agencies and disputes
• Determine the proper account number to deposit receipts to either by payment received at the cashier's window or through the U.S. mail
• Opening and closing processes with cash drawers
• Determine which department or person to contact when a check is received without
supporting documentation, which would give the proper account for deposit
• Extending required payment for registration on students with extraordinary circumstances
• Explain billing to students; advise on what action to take to correct problems in residency or Financial Aid
• Explain the college policies and procedures
• Explain to students college payment and refund policies
• Balance daily batches by comparing the activity recorded on the system to the day's bank deposit, reconcile any variances
• Figures bank deposits by filling in deposit slips and filling in deposit log
• Fill in a log of all bank deposits, which are totaled and balanced weekly
• Scan approved batches from Assistant Director of Student Accounts into BDM and file accordingly
• Batching data for input or inputting data into the automated accounting systems, verifying data entered and making correcting entries, collecting and depositing payments and balancing receipts and deposits, maintaining logs and files, distributing warrants, statements, reports, etc

Additional duties include:
• Distribution of all checks held in the cashier's window by verifying proper identification
• Checking for proper documentation, accuracy of figures and codes, compliance with rules and regulations, and necessary signatures
• Communicate with students registered for classes the payment options, financial aid awards, or figure their portion due when they have tuition assistance
• Provide specific examples of regular, ongoing decisions made by this position related to this duty
• Applying payments to correct account. Discussing amount of payment with student
• Control Petty cash fund by ensuring there are adequate levels of cash for making change and cashing checks
• Insure proper cash handling practices and compliance. Review and verify cash/safe counts at random
• Provide specific examples of regular, ongoing decisions made by this position related to this duty
• Interacts with faculty, students and staff to obtain information, investigate/resolve problems and advise individuals. Assist managers with special projects, delegate special assignments as needed
• Ordering change from the bank and maintaining level of cash on hand
• Balance credit card payments made on the web to Banner student account systems
• Review and approve chargebacks processed by Accounting Technician I
• Backup support for FRZ, returned checks, parking tickets and library fines
• Provide specific examples of regular, ongoing decisions made by this position related to this duty
• Verifying payment posted to correct term and releasing holds on past due accounts

Residency Requirement:

Two (2) years of technical accounting experience which must include cash handling experience and accuracy in making change, counting Large Denominations and drawer reconciliations, Proficient with 10 Key Calculator, Knowledge in Word, Excel, Outlook and other Microsoft Programs. The technical accounting experience must have been performed as a main function of the job. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Effective verbal and written communication skills are necessary for success in this position. Do not use "SEE RESUME" statements on the application; your application must be completed in detail documenting your experience (part-time experience will be pro-rated).

Substitutions:

Two years (60 semester credits) of college, university or non-correspondence business school from an accredited institution in Accounting, Finance, or related field may substitute for the technical accounting experience as listed above but not for the accounts receivable experience. You must submit a copy of your transcripts with your application in order to be considered. You may redact age-related information on your transcript.

Appeal Rights:

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants:Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. PPSC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations: As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Kim Hennessy, at Kim.Hennessy@PikesPeak.edu or call (719) 502-2006.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Kim Hennessy, at Kim.Hennessy@PikesPeak.edu or call (719) 502-2006.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Pikes Peak State College Security, including crime statistics for the Centennial, Downtown Studio, and Rampart Range campuses and surrounding area, please see the PPSC Department of Public Safety’s website at:.. For a hard copy report please contact Human Resource Services at 719.502.2600.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.