ACCOUNTS & ADMIN. ASSISTANT
Summary
Handles office administration and basic accounting tasks like managing payments, invoices, and office supplies in a marine engineering services company.
Administrative Activities of this Role - ADMIN
· Attend to telephone calls
· Attend to visitors and carry out procedures for visitors to the office
· Maintain the office stationaries, office machines, pantry
· Assist the staff with administrative work such as photocopying, scanning, printing, passing documents to the site.
· Perform any other duties as assigned by the Manager
Accounting Activities of this Role - AR
· Check and update payments received in the bank accounts, into the Cash Book
· Record and deposit cheques received
· Manage petty cash
· Prepare receipt voucher and manage cash from COD customers
· Inform respective sales personnel for those customers paying in advance or COD payments
· Update customer Aging Report after receiving payment
· Merge PDF of DO, SO, PO and other supporting documents for invoice preparation
· Mail or email statement of accounts or invoices to customers
Accounting Activities of this Role - AP
· Check supplier /subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book
· Prepare payment for approval listing
· Prepare for GIRO payment
Requirements
· Certificate / diploma in Accounting or Finance, or equivalent work experience
· Strong attention to detail and ability to accurately perform data entry
· Proficient in Microsoft Office, especially Excel
· Familiarity with AutoCount accounting software is a plus