Accounts & Admin Assistant

NorthFox Technologies Ltd is an Irish based company, guided by sound work ethics & integrity in Commissioning & Completions of Data Centre, Offshore Renewables, Pharma & O&G both home & Internationally. We assist our customers by identifying their most essential needs and treat those needs as a priority, working consistently to attain perfection for the project and client.

We are currently looking for an Accounts & Admin Assistant to work in our back office support team.

Role Overview

The Account Assistant provides essential day-to-day support across the Finance function. The role supports transactional finance, month-end processing and administrative duties.

This is an ideal role for an organised, detail-focused individual looking to build a career within a dynamic, international, private-equity–backed business.

Key Responsibilities

Transactional Finance

• Support the Business & Finance Manager with ad hoc operational reports.
• Assist in raising customer invoices for Time and Materials.
• Support maintaining up-to-date accounts payable and accounts receivable records.

Expenses & Credit Cards

• Support administration of corporate credit cards, ensuring timely submission and correct coding.
• Check documentation for accuracy and follow up on missing or incorrect information.

Month-End & Reporting Support

• Help prepare month end balance sheet reconciliations.
• Assist with accruals, prepayments, and other month-end schedules under direction from Finance Manager.
• Gather and validate financial data for management reporting across entities.
• Support maintenance of accurate financial records in NetSuite/QuickBooks / finance systems.

Cashflow & Working Capital

• Help maintain AP and AR trackers and highlight overdue balances.
• Support Country Finance Managers in chasing outstanding customer payments when required.

Compliance, Audit & Controls

• Assist with preparation of documentation for year-end and external audit.
• Maintain organised digital records for compliance and tax requirements across multiple entities.
• Support adherence to internal controls, processes, and finance policies.

Systems & Improvement

• Support data entry and integrity in NetSuite/QuickBooks (ERP).
• Assist in documenting and improving finance processes to drive efficiency.
• Provide general administrative support to Country Finance Managers.

Ad-Hoc Support

• Provide financial analysis support as requested.
• Assist on finance projects, implementations, and system enhancements.
• Other ad hoc administrative assistance beyond finance may be required.

Qualifications & Experience

Essential

• Experience in a finance or administrative role, or strong interest in developing a finance career.
• Good working knowledge of Excel (e.g., lookups, pivot tables).
• Strong attention to detail and high accuracy.
• Excellent organisational skills and ability to manage a varied workload.
• Strong communication skills and a proactive, professional attitude.

Desirable

• Experience with NetSuite and QuickBooks or another ERP system.
• Experience within an international, multi-entity, or project-based business.