Accounts Admin Assistant

We're looking for an organized and solutions-driven team player who knows that great campaigns are built on great support. You'll help keep client and campaign operations running smoothly by managing key administrative, compliance, and operational needs, giving the Client Success Team more space to focus on relationships, strategy, and campaign success.

If you love keeping things on track, spotting the details others might miss, and supporting a team to do their best work, this could be the role for you

Key Responsibilities

1. ASC Documentation and Compliance Support

• Prepare, collate and organize Advertising Standards Council (ASC) submission requirements.

• Prepare storyboards, notarization documents, font certificates, music certificates and other supporting materials.

• Complete online filing of ASC applications, including S1 and S2 submissions.

• Conduct quality assurance checks against applicable ASC guidelines before filing.

• Coordinate with the Client Success Executive and internal stakeholders to secure missing or corrected requirements within submission timelines.

• Maintain organized records of applications, supporting documents, submission status and feedback.

2. Campaign Administration and Documentation

• Provide day-to-day administrative support to Account Executives across campaign setup, implementation and closure.

• Assist the accounts team in executing and monitoring client billings

• Support other operational requirements such as research, supplier coordination, and accreditation (client and vendor).

• Perform data mining and encode results accurately into reporting trackers or templates.

3. General Administrative Support

• Support recurring and ad hoc campaign-related documentation and administrative work.

• Manage assigned tasks based on priority, agreed turnaround times and campaign deadlines.

• Provide clear status updates and maintain visibility on pending requirements, risks and dependencies.

Required Skills and Qualifications

• Strong organizational, documentation and records management skills.

• High attention to detail, with the ability to identify missing, inconsistent or inaccurate information.

• Proficiency in Google Sheets and Google Slides, including automated formulas, trackers and basic data presentation.

• Working knowledge of Monday.com or similar project management and database tools.

• Comfortable using AI tools responsibly to improve research, documentation and routine administrative work.

• Clear written and verbal communication skills.

• Ability to manage multiple tasks, shifting priorities and deadline-sensitive submissions.

• Proactive, dependable and solutions-oriented working style.