Accounts & Admin Assistant

Job Responsibilities

• Manage and follow up on annual service renewals for corporate and fund administration clients.
• Prepare and issue invoices, monitor outstanding payments and follow up on collections.
• Liaise with clients and bankers to obtain bank statements and other required financial documents.
• Assist with monthly payroll preparation and related administrative matters.
• Maintain and update client records, service agreements, renewal schedules and payment records.
• Attend to incoming calls and visitors.
• Handle incoming mails, scanning, filing and document management.
• Provide general accounting and administrative support as needed.
• Monitor deadlines and ensure timely follow-up on outstanding matters.

Job Requirements

• Diploma in Accounting, Business Administration or a related field.
• 1–3 years of relevant experience in accounting or administrative support.
• Proficiency in Microsoft Excel and MS Office applications.
• Well-organized, detail-oriented and able to manage multiple deadlines.
• Responsible, proactive and able to work independently.
• Familiar with QuickBooks will be an advantage.
• Proficiency in Mandarin will be an advantage.

What We Offer

• Competitive salary based on experience.
• Supportive and professional working environment.
• Opportunities to gain exposure to corporate services and family office administration.