Accounts & Admin Executive (Singapore & Malaysia)

Key Responsibilities

Finance & Accounting

• Handle full set of accounts for both Malaysia and Singapore companies.
• Manage Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), cash flow, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial reports and management accounts.
• Perform month-end and year-end closing activities.
• Prepare payment schedules and process supplier and staff payments.
• Monitor customer collections and follow up on outstanding receivables.
• Maintain fixed asset registers and accounting schedules.
• Prepare intercompany transactions and reconciliations.
• Ensure proper maintenance of accounting records and supporting documentation.
• Assist in budgeting, forecasting, and cash flow planning.
• Liaise with external auditors, tax agents, company secretaries, bankers, and regulatory authorities.
• Prepare and support statutory submissions, including:
• Singapore GST returns
• Malaysia SST submissions (where applicable)
• Corporate tax schedules and audit requirements
• Ensure compliance with accounting standards and statutory regulations in both Singapore and Malaysia.

Administration

• Manage general office administration and documentation.
• Maintain company records, contracts, and administrative files.
• Coordinate office purchases, supplies, and service providers.
• Prepare business correspondence, reports, and internal documentation.
• Support HR and operational administration when required.

OtherDuties

• Coordinate with production, procurement, and operations teams on financial matters.
• Recommend and implement improvements to accounting and administrative processes.
• Travel to the Singapore office when required to support finance and administrative operations.
• Perform any other duties assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline.
• Minimum 3–5 years of experience handling full set accounts.
• Experience managing both Singapore and Malaysia accounts is highly preferred.
• Good knowledge of Singapore GST, Malaysia SST, and statutory compliance.
• Experience in a manufacturing environment will be an added advantage.
• Familiarity with costing, inventory accounting, and intercompany transactions is preferred.
• Proficient in Microsoft Excel and accounting software (e.g.
• Strong analytical, organisational, and problem-solving skills.
• Able to work independently, meet deadlines, and maintain a high level of accuracy.
• Willing to be based in Johor Bahru and travel to Singapore when required.