Accounts & Admin Executive
Summary
Handles day-to-day accounting tasks like AP/AR, invoicing, and financial reporting for a Singapore-based cleaning services company, ensuring compliance with local tax and audit requirements.
Job Descriptions:
- Handle full set of accounts and assist in preparing timely and accurate financial reports
- Manage Accounts Payable (AP), Accounts Receivable (AR), invoicing, purchase orders (POs), and billing processes
- Follow up on the preparation, issuance, and collection of all invoices, payments and monitor outstanding receivables, including chasing overdue invoices
- Assist in budgeting, financial planning, and basic forecasting
- Support cash flow monitoring and ensure proper recording of transactions
- Update management on financial data and highlight any discrepancies
- Monitor expenses, project costs, and CAPEX tracking against budget
- Ensure proper documentation and filing of financial records
- Ensure compliance with GST, tax, and statutory requirements in line with Inland Revenue Authority of Singapore guidelines and Singapore Financial Reporting Standards
- Assist with audit preparation and liaise with auditors, tax agents, and external parties
- Support management by providing basic financial analysis and reports for decision-making
- Assist in identifying cost-saving opportunities and process improvements
- Support applications for grants, funding, or claims where required
- Perform administrative duties and provide general support to ensure smooth office operations.
- Undertake any other ad-hoc duties as assigned by supervisors or management.