accounts and admin assistant

MAIN DUTIES

· Manage daily office operations including scheduling, correspondence, filing, and data entry.

· Handle incoming calls, emails, and office communications.

· Order and manage office supplies, coordinate with vendors, and oversee general facility upkeep.

· Support HR, procurement, and logistics with administrative tasks.

· Organize meetings, prepare agendas, and maintain company records.

Accounts Payable(AP):

· Receive, verify, and process supplier invoices and expense claims.

· Match purchase orders with invoices and delivery notes.

· Enter vendor bills into the accounting system and prepare payment summaries.

· Coordinate payment runs and online transfers.

· Maintain accurate vendor records and resolve payment discrepancies.

· All data entries are to be recorded in the ERP system

AccountsReceivable (AR):

· Generate and send customer invoices based on sales or delivery data.

· Record incoming payments and update the accounting system accordingly.
· Monitor accounts receivable aging and follow up on overdue payments.

· Liaise with customers to resolve billing issues or disputes.

· Assist with monthly AR reporting and reconciliations.

· All data entries are to be recorded in the ERP system