Accounts and HR Assistant

Financial Tasks

· Assist in managing accounts receivable and accounts payable processes, including invoicing, payment processing, and reconciliation.

· Liaise with customers and suppliers on invoicing and payment discrepancies.

· Prepare and send SOA to customers and request for payment.

· Creation and updating of customers and suppliers in SAP.

· Prepare and process documents matching, payment, expenses reports (claims),and other financial documents.

· Assist in reconciling bank statements and resolving any discrepancies to ensure accurate financial reporting.

· Handle petty cash transactions and staff reimbursements claims

· Support the Accountant in month-end closing activities, including preparing journal entries and financial reports.

· Assist in preparing audit schedules and providing support during audits.

Human Resource Support

· Monthly Payroll and CPF submission.

· Ensure accurate data entries into Times Software (HRIS - Human Resource Information System).

· Renewal of work passes.

· Effectively maintains employee records and HR documents related to ISO.

Administrative Support

· Provide general administrative assistance to the team, including document sorting, office admin job and filings.

· Maintain and update office records, including important documents such as ISO records.

· Assist in liaising with external vendors with regards to building maintenance and the like.

· Answering phone calls.

Requirements

- Possess at least a LCCI, Diploma in Finance/Accountancy, CAT, or equivalent.

- Minimum 2 years of relevant experience

- Strong attention to detail and accuracy

- Ability to work effectively both independently and as part of a team

- Time management skills to prioritize task