CURIOUSCORE PTE. LTD.

Discussion

Accounts and Office Administrator

CuriousCore is looking for an experienced, organised and dependable Accounts & Office Administrator to support our finance and day-to-day business operations.

You will manage routine accounting activities, maintain accurate records and ensure that administrative processes run smoothly and report directly to the General Manager (SG & MY). This role is suitable for someone who enjoys hands-on work, takes ownership of details and can manage multiple priorities in a growing organisation.

Key responsibilities

Accounts and finance

  • Manage accounts payable and accounts receivable, including invoice preparation, payment processing and collection follow-ups.

  • Record and categorise financial transactions accurately in the accounting system, Xero.

  • Perform monthly bank and payment-platform reconciliations with our freelance accountant asssistance.

  • Maintain complete supporting documents for purchases, expenses, payments and receipts.

  • Process employee expense claims and verify that submissions comply with company policies via our HRMS.

  • Monitor cash balances, outstanding receivables and upcoming payment obligations.

  • Liaise with customers and vendors on invoices, payments and account-related enquiries.

  • Coordinate with the company’s external accountant, auditor, tax agent and corporate secretary in Singapore and Malaysia.

  • Support month-end and year-end closing activities.

  • Assist with GST submissions, audits and statutory reporting where applicable from 2027 onwards.

  • Maintain proper digital filing and retention of financial records.

Payroll and HR administration

  • Coordinate monthly payroll inputs, including leave, claims, commissions or other adjustments.

  • Maintain accurate employee records, leave information and administrative documentation.

  • Support onboarding and offboarding activities, including document collection, equipment coordination and account administration.

  • Support with key contract signing and company documents with shareholders.

  • Comply with Singapore and Malaysia accounting and labour laws with SME consultation.

Office administration

  • Manage office supplies and equipment.

  • Coordinate with service providers e.g. cleaning.

  • Maintain organised physical and digital filing systems.

  • Support meeting, event and training logistics where required.

  • Assist management with scheduling, document preparation and ad hoc administrative tasks.

  • Identify opportunities to simplify or automate recurring finance and administrative processes using AI tools.

Requirements

  • Diploma, degree or professional qualification in Accounting, Finance, Business Administration or a related discipline.

  • 4–7 years of relevant experience in accounts, finance administration or office administration.

  • Practical experience managing accounts payable, accounts receivable, invoicing and finance operations.

  • Working knowledge of Singapore (and Malaysia) accounting and business-administration practices.

  • Proficiency in Microsoft Excel or Google Sheets.

  • Experience with accounting software such as Xero or a comparable platform.

  • Strong attention to detail and a consistent record of meeting deadlines.

  • Good written and verbal communication skills.

  • Able to work independently, prioritise competing requests and follow through on tasks.

  • High level of integrity and discretion when handling financial and employee information.

  • Comfortable working in a lean environment where responsibilities may evolve.

Preferred attributes

  • Experience supporting a small or medium-sized enterprise.

  • Familiarity with payroll, CPF, GST and audit-support processes.

  • Experience working with external accountants and corporate-service providers.

  • Confidence in improving workflows using spreadsheets, cloud applications and automation tools.

  • Service-oriented, resourceful and willing to help beyond a narrowly defined job scope.

    Insurance and Benefits

    - $250 WFH budget (one-time)
    - Insurance and Medical subsidy
    - Annual $500 Mental Health Subsidy for Therapy and Coaching (or Dental)
    - Annual $1500 learning and self-development subsidy
    - Quarterly Team Day offsite retreat
    - Work from home at least two days a week
    - Free access to any short courses by CuriousCore and learning partners
    - Work in a newly renovated office in Woodlands
    - 14 days paid annual leave
    - 4 days paid self-care leave a year
    - Discretionary 13th month annual bonus
    - Individual KPI and Company Revenue bonus
    - Paid parental leave for Singaporeans & Singapore PRs
    - A company work laptop will also be provided for your use

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