Accounts Assistant

As an Accounts Assistant, you will be responsible for a range of financial and administrative tasks. Your primary focus will be on accounts payable, ensuring timely and accurate payments to suppliers and vendors. You will also assist in various accounting processes, including purchase order management, petty cash handling, and vendor evaluation. Additionally, you will support the annual stock counts and ensure proper tracking and renewal of insurance policies.

• Manage accounts payable activities, including invoice processing and timely payments to suppliers.
• Strictly adhere to due dates for principal supplier payments, ensuring amounts are credited on time.
• Handle petty cash, obtain proper approvals for disbursements, and report expenses to management monthly.
• Record purchase journals and match them with goods receipts and purchase orders.
• Conduct vendor evaluations as required.
• Assist with annual stock counts for external audits and adjust for any discrepancies with management approval.
• Track and renew insurance policies, including stock, money, marine, medical, and workers' compensation.
• Ensure all additional landed costs and material overhead are recorded as inventoriable costs.
• Coordinate with freight forwarders to clear incoming shipments and ensure demurrage charges are avoided.
• Receive purchase requisitions, raise purchase orders, and manage stationery and office supply orders.

• High school diploma or equivalent; bachelor's degree in accounting, finance, or a related field is preferred.
• 1-2 years of experience in an accounting or finance role, preferably in a similar industry.
• Strong attention to detail and accuracy in financial record-keeping.
• Proficiency in accounting software and Microsoft Office, especially Excel.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Good communication skills for effective collaboration with suppliers and internal teams.
• Ability to work independently and take initiative to resolve accounting issues.
• Knowledge of basic accounting principles and practices.
• Willingness to learn and adapt to new systems and processes.
• A proactive and analytical mindset to identify and address potential financial risks.