Accounts Assistant
This position is no longer accepting applications(closed Aug 17, 2026).
Summary
Process supplier invoices, match payments to sales, and assist with staff expense claims in a medical spa using accounting software and Excel.
Job Responsibilities
Processing Supplier Invoices
- Collaborate with procurement personnel to verify and ensure accuracy of orders and purchasetransactions.
- Record the supplier invoices to accounting system.
- Handle and process payments to suppliers in a timely manner.
Assisting with Staffs' / Managers’ claims
Matching Payment Received (Cash, Bank transfer, PayNow, Credit Cards, E-wallets) with Daily Sales Invoices
Preparing Basic Financial Reports and Ad-hoc Reports
Provide Administrative Support
- Maintain and organise documents (physical & digital) such as card settlement slips, delivery orders, supplier invoices, etc.
- Manage incoming and outgoing mail.
Any Other Ad-hoc Duties As Assigned
- Check and verify stock-in and inter-outlet stock transfer transactions, reconcile stock-out quantities recorded in the POS system against the inventory stock list, and investigate any discrepancies.
Job Requirements
- Basic knowledge of accounting principles
- Familiar with accounting software (e.g., QuickBooks or Xero) and Microsoft Excel
- Strong organisational and multitasking abilities
- High level of accuracy and attention to detail
- Good communication skills
- Effective time management and reliability