Accounts Executive (Acc Payable)

Job Responsibilities:

• Manage the full spectrum of Accounts Payable (AP), including verifying, coding, and processing supplier invoices, and expense claims.
• Ensure accurate and timely processing of payments to suppliers and employee expense claims in accordance with company policies.
• Reconcile vendor statements and resolve any discrepancies or disputes with suppliers in a professional manner.
• Monitor and manage the AP aging report to ensure timely payments, identifying overdue items and coordinating appropriate follow-up.
• Assist in preparing weekly cash outflow forecasts to ensure adequate liquidity for supplier payments and other obligations.
• Prepare month-end AP reporting, including detailed aging reports, accruals, and prepayment schedules, ensuring accuracy and completeness.
• Maintain an organized and efficient filing system for all paid and unpaid invoices, ensuring compliance with internal audit standards.
• Collaborate with internal departments and external vendors to ensure smooth payment processes.
• Support the finance team with monthly, quarterly, and annual closing processes, including reconciliation of AP ledgers and balance sheet accounts.
• Assist with the implementation of process improvements and automation to increase efficiency in AP processes.
• Handle any ad-hoc tasks as assigned by the Finance Manager, including special projects or additional reporting requirements.
• Forecast weekly cash outflow
• Prepare AP month end reporting – eg. Details aging report & accrual and prepayment schedule
• Maintain a good filing system for all paid and unpaid invoices
• Any ad-hoc task assigned

Requirements:

• Minimum NITEC in Accounting, Finance, or related fields.
• Minimum of 2-3 years of accounting experience, with a focus on Accounts Payable.
• Proven experience in handling large volumes of payments and vendor management.
• Strong proficiency in MS Office applications, especially Excel; familiarity with accounting software (e.g., SAP, Oracle, or similar ERP systems) is an advantage.
• High level of integrity, with the ability to handle sensitive financial information confidentially.
• Excellent attention to detail, ensuring accuracy in reporting and payments.
• Strong organizational and time management skills, with the ability to meet tight deadlines in a fast-paced work environment.
• Effective communication and interpersonal skills, able to work collaboratively with internal and external stakeholders.
• Ability to identify and resolve issues proactively, with a focus on continuous improvement of AP processes.
• Knowledge of tax regulations, GST, and withholding taxes related to AP transactions is an advantage.