Accounts Executive

Company Overview

Maha Yu Yi is a Chinese bookstore and book distributor based at Bras Basah Complex, supplying Chinese books and educational materials to retail customers, schools, libraries and institutions across Singapore.

Job Summary

The role focuses mainly on day-to-day accounting, reconciliation, transaction review and maintaining accurate financial records. You will also review records across sales, purchasing and inventory, investigate discrepancies, and provide some general administrative support when required.

Working Arrangement

5-day work week with flexible working day.
Total working hours are typically 35-44 hours per week, depending on the agreed schedule.

Responsibilities

• Review and reconcile daily sales records from retail, online and other sales channels against source records, ensuring transactions are accurately reflected in Microsoft Dynamics 365 Business Central.
• Record and reconcile customer payments from various payment channels, ensuring correct allocation in the accounting records.
• Perform bank reconciliations, investigate discrepancies, and maintain accurate and complete accounting records.
• Monitor customer accounts and follow up on outstanding payments when required.
• Prepare supplier payments and reconcile supplier statements to ensure accurate and timely payments.
• Liaise with customers and suppliers on invoice, payment and account-related queries.
• Review purchasing, sales, receiving, invoicing and inventory transactions for accuracy and completeness.
• Identify, investigate and resolve transaction or process discrepancies.
• Assist with month-end accounting schedules, and related accounting duties.
• Maintain proper accounting documentation and provide general administrative support when required.

Preferred competencies and qualifications

• Diploma, LCCI, or equivalent qualification in Accounting, Finance, or related discipline
• 2 to 5 years of relevant accounting experience, preferably in SME, retail, wholesale, distribution, or trading environments
• Proficiency in written and spoken English and Chinese, as the role involves handling documents and communicating with Chinese-speaking suppliers and business partners.
• Hands-on experience with Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliation
• Familiarity with Purchase Orders (PO), Sales Orders (SO), invoices, and inventory transactions
• Comfortable using accounting or ERP systems; experience with Microsoft Dynamics 365 Business Central is advantageous
• Proficient in Microsoft Excel for data management and reporting
• Strong organizational skills with the ability to manage work systematically and accurately
• Effective communication skills to collaborate with colleagues, customers, and suppliers
• Willingness to learn and adapt in a hands-on SME environment