Accounts Officer (Bookkeeping & Payroll) - Hong Kong Entity
Our client is an entrepreneurial luxury beauty group spanning retail, medispa clinics and e-commerce operations. They deliver high-end skincare, cosmetics and premium wellness services across international markets.
They are now seeking to hire an Accounts Officer (Bookkeeping & Payroll) to own the day-to-day finance administration and payroll for their Hong Kong entity. This crucial remote role ensures seamless financial operations, precise ledger management and accurate reporting while collaborating closely with the Director and external auditors.
Job Responsibilities
Bookkeeping and Financial Administration
- Maintain the general ledger and execute daily bookkeeping tasks including journals, coding and data entry
- Record and reconcile daily sales across multiple retail channels, medispa POS systems and e-commerce platforms
- Manage accounts payable by processing supplier invoices, scheduling payments and reconciling statements
- Manage accounts receivable by raising invoices, monitoring outstanding balances and conducting collections follow-up
- Complete bank, credit card and merchant payout reconciliations across multi-currency accounts
Payroll and Compliance
- Prepare and process monthly staff payroll and mandatory provident fund contributions
- Calculate consultant and therapist commissions alongside performance bonuses
- Execute month-end close processes including accruals, prepayments, depreciation and supporting schedules
- Maintain clean, audit-ready financial records and assist external accountants with statutory filing and year-end audits
- Track inventory and cost of goods sold for retail and product lines while assisting with budgeting
Requirements
- Native or fluent spoken Cantonese with the ability to read and write Traditional Chinese
- High proficiency in written and conversational business English
- Strong fundamental understanding of double-entry accounting and bookkeeping principles
- Proven ability to work independently and self-manage in a remote or virtual environment
- High level of attention to detail, numerical accuracy, and discretion with sensitive financial data
- Stable internet connection of at least 25 Mbps with a reliable backup option
- Ability to work regular daytime hours aligned with Hong Kong business hours
Nice-to-Have Skills
- Familiarity with Hong Kong accounting practices, payroll regulations and statutory requirements
- Experience supporting a Hong Kong business entity or working within a multi-currency environment
- Intermediate to advanced skills in Microsoft Excel or Google Sheets
- Experience using cloud accounting software such as Xero, QuickBooks or MYOB
- Previous exposure to e-commerce or medispa platforms like Shopify and Zenoti
Benefits
- Permanent work-from-home set-up
- Dayshift (Hong Kong Time)
- Full-time job
- HMO (STAFF only)
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
As published by workable
First name, Last name, Email, Headline, Phone, Address, Summary, Resume, Cover letter, Please advise your expected salary in PHP per hour
- We’re seeking someone who can dedicate themselves fully to the role. Please apply only if you are not currently employed in another full-time position or can transition out of it before starting. Can you confirm that you’ll be available to start this role without any conflicting commitments, including part-time, full-time, or freelance work? yes / no
- How many years of hands-on experience do you have managing payroll and bookkeeping for Hong Kong business entities?
- Could you share some examples of how you've successfully worked independently and managed your own tasks in a remote or virtual setting? written answer
- If you are shortlisted, we would like to contact you on Google Chat or MS Teams. Please provide your email ID ("MS Teams - sample@email.com")
- Please provide a link to your LinkedIn profile account. written answer
- Can you describe your experience handling financial operations in a multi-currency environment? What challenges did you face and how did you address them? written answer
- What is your proficiency level in spoken Cantonese? choose one
- Please note that as a requirement, we will implement a Time Tracker system. Its purpose is to ensure transparency for our clients, indicating our active involvement in our tasks, and to maintain an accurate record of daily working hours. Could you please confirm your willingness to use this system? yes / no
- What is your proficiency level in reading and writing Traditional Chinese? choose one
- If you are hired by us, you will be classified as an independent contractor, meaning we won't be covering any government-mandated benefits. Would you be comfortable with this arrangement? yes / no
- What is your proficiency level in written and conversational business English? choose one
- We receive compensation based on the hours we work. As a result, there will be months when our pay is higher. This occurs because certain months have more business days (Monday to Friday) compared to others. Kindly acknowledge if this is clear to you. choose any
- Do you have a stable internet connection of at least 25 Mbps, along with a reliable backup option? yes / no
- Please upload a 1-2 minute VIDEO recording summarising your work experiences. You can use any platform you prefer. Once recorded, upload your video to your preferred drive and share the link here. Ensure the link is accessible to anyone with the link. Record in your working area, ensure a quiet environment and maintain a professional appearance. Note that this is MANDATORY, and we cannot proceed with your application without it.
- Do you have at least 2 years of experience in a bookkeeping, accounts or payroll role for a Hong Kong entity? yes / no
- Do you have experience working with multi-currency or international business entities? yes / no
- Are you fully fluent in spoken Cantonese and able to read and write Traditional Chinese? yes / no
- Do you have experience executing end-to-end accounts payable and accounts receivable functions? yes / no
- Do you have experience preparing and processing staff payroll and calculating commissions? yes / no
- Do you have experience performing full bank, credit card and sales channel reconciliations? yes / no
- Do you have intermediate experience using cloud accounting software such as Xero, QuickBooks or MYOB? yes / no
- Rate your MS Excel / Google Spreadsheet knowledge: choose any
- Can you describe your experience using Excel or spreadsheets? Which specific functions do you use most often, and how have they supported your previous work? written answer
- Do you have experience utilising e-commerce or point-of-sale platforms like Shopify or Zenoti? yes / no
- Are you available to work full-time hours aligned with Hong Kong business hours (9 AM - 6 PM)? yes / no
- What other tools and platforms are you proficient with? Please specify.
- In 100 words, please tell us about those experiences you had that is related to this role. written answer
- Do you currently have any full-time, part-time, or side commitments? If yes, how much notice do you need to render, and how soon would you be able to start and fully commit to this role?
- What motivates you to seek a new opportunity and move on from your current/previous role? written answer
- Will you require maternity/paternity leave within the next 12 months? If not, then do you have any prior planned leaves? Please specify.
- Please attach a screenshot of your PC/Laptop specs. upload
- How many monitor/s do you have available? choose one
- What is your current internet service provider, and what alternative or back-up internet connection do you have in place?
- Please upload a screenshot of your internet speed test result using this link: https://fiber.google.com/speedtest/. STEPS: (1) Use Google Chrome browser (2) go to https://fiber.google.com/speedtest/ (3) Change the server to any Melbourne/Sydney provider (4) run the speed test (5) take a screenshot. upload
- I hereby authorise VirtualStaff365 to contact my previous employers, supervisors, and references for the purpose of verifying my employment history and qualifications. I consent to the collection and processing of my personal data in accordance with the Philippines’ Data Privacy Act of 2012 (Republic Act No. 10173). yes / no
- Please provide two direct report reference contacts (Name and Mobile No./Email add) written answer
- Please note that an active NBI clearance is required before we can process your application. Candidates without an active NBI clearance will not be considered until they obtain one. Do you understand and agree to this requirement? choose one
- Do you currently have an active NBI clearance? choose one
- Please upload a digital copy of your valid NBI Clearance. We also accept a screenshot of your NBI appointment or a valid Police Clearance as an alternative. upload
- If Only Applicable: If you selected "HIT", please briefly state the reason for the HIT (if known), and how many working days you were advised it would take to process. Write N/A if not applicable. written answer