Accounts Payable Accountant

The Accounts Payable Accountant provides all accounting functions essential to the preparation, administration, processing, review, control, approval and payment of accounts payable. Also provides all accounting functions essential to the preparation, administration, control and record keeping for Capital Assets. Completes special projects as assigned.

Essential Duties and Responsibilities:

• Organize, review, and obtain payment approval for invoices received; match invoices to proper documentation; review account statements and documentation; prepare for batching and entering invoices into the A/P system.
• Responsible for coding utility bills, view current amounts due, research any past due amounts and record vendor number on invoice and code accordingly.
• Process program refunds, establish new vendors when needed, code and enter into accounting system.
• Research returned items, resolve issues.
• Utilize the chart of accounts with accuracy and ease in facilitating voucher coding.
• File all paid invoices and any additional filing assigned.
• Print E-bills from A/P email, code, approve and pay with P-Card.
• Review P-Card statement print outs with receipts. Notate missing receipts on monthly list.
• Maintain employee P-Card records and forms.
• Work with Accounts Payable Manager to identify accruals at year end. Maintain and prepare prepayments for following year.
• Assist with preparing the Annual Treasurer’s Report.
• Assist with ordering supplies for the Business Office.
• Reconcile report discrepancies and problems.
• Answer all management and vendor inquiries. Analyze vendor accounts.
• Coordinates with Finance staff to maintain capital asset records. Prepare information, required updates, the annual external audit and appraisals as needed.
• Prepare analysis of accounts as required.
• Assist with Annual Audit, prepare documents as requested.
• Attend Park Board meetings as requested by the Director of Finance.
• Perform special projects and duties as assigned for sound business and financial management of the District.
• Assist with accounts receivable, as necessary, to help cover vacations and instances of increased AR workload.
• Perform other related duties as assigned.