Accounts Payable Admin Assistant

Accounts Payable Admin Assistant
📍 Location: Horsham, PA | Onsite🕒 Schedule: Monday–Friday, 8:30 AM–5:00 PM
Position Overview
Turn 14 Distribution is seeking an organized and detail-oriented Accounts Payable Admin Assistant to support our Finance & Accounting department with daily accounts payable operations and administrative tasks. This role will focus on managing department communications, processing drop-ship invoices and vendor credits, maintaining accurate purchase order and invoice records, and ensuring timely and accurate information is shared across departments.
The ideal candidate has a strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while providing reliable administrative support to the Accounts Payable team.
Key Responsibilities

Monitor and manage the Accounts Payable group email, ensuring timely responses and clear communication.

Process drop-ship invoices through two-way matching procedures.

Ensure all incoming vendor credits are processed accurately and completely.

Rename, reorganize, and update purchase orders and invoices to maintain accurate and organized records.

Communicate accurate and timely information to key stakeholders across departments.

Perform general administrative duties and provide ongoing support to the Accounts Payable team.

Provide backup support for other accounting functions as needed.

Assist with the implementation and continuous improvement of accounts payable processes and procedures.

Handle confidential financial information with professionalism and integrity.

Qualifications & Requirements

High school diploma or equivalent required; associate’s degree in accounting or a related field preferred.

Minimum of one year of experience in accounts payable or a similar administrative or accounting role.

Familiarity with accounts payable processes, procedures, and basic accounting principles.

Proficiency with accounting software; experience with SAP or similar systems preferred.

Proficiency in Microsoft Office Suite, particularly Excel.

Proficiency with Google Workspace.

Strong data entry skills with a high degree of accuracy.

Excellent organizational, time management, and prioritization skills.

Strong written and verbal communication skills, with the ability to collaborate across departments.

Ability to work independently while contributing effectively as part of a team.

Demonstrated attention to detail and commitment to maintaining accurate records.

Ability to handle confidential information with discretion and integrity.

🎁 There at Every Turn: Our Benefits…

Competitive Pay Structure

Benefits Offered Day 1

Generous PTO and Paid Holidays

401(k) Match

Tuition Reimbursement

Company-Sponsored Events

Subsidized Part Purchasing Program