Accounts Payable Analyst
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Company Overview
Founded in 1985, JRP is a privately held, technology-driven distributor of diesel fuel, lubricants, and related petroleum and fuel management solutions serving customers nationwide. Headquartered in Ashland, Virginia, we combine knowledgeable teams, innovative technology, data-driven insights, and strong customer partnerships to deliver reliable, efficient fuel solutions. Our culture is built on safety, accountability, integrity, collaboration, and continuous innovation, with a focus on helping customers operate more efficiently while providing meaningful opportunities for our employees to grow.
Position Summary
JRP is seeking a proactive, analytical, and detail-oriented Accounts Payable Analyst to support general accounts payable functions, with a primary focus on fuel supplier invoice processing, invoice-to-bill-of-lading (BOL) matching, and discrepancy resolution. This role requires strong research and problem-solving skills to investigate transaction issues, identify root causes, and collaborate with suppliers and internal teams to improve accuracy and efficiency.
Why Join JRP?
- Competitive compensation based on experience
- Full medical, dental, and vision benefits
- 401(k) with company contribution
- Stable, long-term career opportunity
- Opportunities for professional growth and development
- Collaborative, team-oriented work environment
Compensation
$55,000-$65,000 per year based on experience
Key Responsibilities
- Process approximately 100 fuel supplier invoices daily that require manual entry outside automated invoicing systems.
- Review automated invoice-to-BOL matching results and investigate discrepancies involving supplier details, fuel types, delivered quantities, pricing, taxes, and missing documentation.
- Verify supplier invoices against BOLs and supporting delivery records to identify billing inaccuracies, documentation errors, and internal process gaps.
- Research invoice exceptions across supplier portals, ERP systems, operational records, and internal documentation to trace transactions and determine root causes.
- Investigate missing or incomplete BOLs by tracing fuel transactions through internal workflows and coordinating with relevant teams to resolve documentation gaps.
- Partner with fuel suppliers and internal departments to validate charges, obtain supporting documentation, and resolve invoice discrepancies.
- Maintain organized records of invoice exceptions, supplier communications, outstanding documentation, and resolution status; proactively follow up on unresolved items.
- Identify recurring supplier billing discrepancies and operational breakdowns, communicate findings to management, and recommend corrective actions to improve accuracy and efficiency.
- Support broader accounts payable functions, including vendor statement reconciliations, payment discrepancy investigations, invoice reconciliation, and financial record maintenance.
Qualifications
- 2+ years of experience in accounts payable, accounting, financial analysis, or a related field.
- Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred but not required
- Strong analytical, research, and problem-solving skills, including the ability to investigate discrepancies and determine root causes.
- Proficiency in Microsoft Excel, including formulas, data analysis, and reporting.
- Experience with ERP systems, accounting software, or financial management platforms.
- Ability to navigate multiple systems and information sources to conduct detailed transaction research.
- Exceptional attention to detail and ability to manage high transaction volumes accurately.
- Strong written and verbal communication skills.
- Excellent organizational skills, including managing competing priorities, tracking outstanding issues, and following up independently.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to perform routine office activities and use standard office equipment.
Work Environment
- Office-based position in Ashland, Virginia.
- Fast-paced, detail-oriented environment requiring accuracy, independent research, and collaboration across departments.
- Regular use of financial systems, supplier portals, spreadsheets, and electronic documentation.