Accounts Payable Analyst - Brampton, ON

Position Title: Accounts Payable Analyst
Location: Brampton, Ontario, Canada
Employment Type: Full Time
Vacancy Status: Current vacancy
Exemption Status: Non-Exempt
Work Arrangement: On-site
Schedule: Monday–Friday, 8 hours per day (8:30 a.m. – 5:00 p.m.), including a 30-minute unpaid lunch break
Start Date: ASAP

Compensation: $52,000 - $55,000/year (depending on experience and scope)

Mission of the Role (What you’ll be doing):

The Accounts Payable (A/P) Analyst is responsible for managing the full cycle of accounts payable for the company, ensuring accurate and timely processing of vendor invoices, payments, and related accounting transactions. This role includes maintaining ledgers, reconciling accounts, resolving discrepancies, and supporting daily bank reconciliations. The A/P Analyst plays a critical role in maintaining strong supplier relationships and supporting the company’s overall financial health within a fast-paced distribution environment.

Key Duties & Accountabilities (Primary responsibilities & quantifiable measurement):

• Process and verify vendor invoices, credit memos, and expense reports accurately and on time.
• Obtain approvals for disbursements and ensure expenditures align with available cash.
• Prepare and execute payments to vendors through checks, ACH, wire transfers, or other payment methods.
• Authenticator apps for online programs and bank access.
• Audit purchase requests, ensuring orders are charged to proper accounts.
• Match purchase orders, invoices, and delivery receipts in compliance with company policies.
• Post A/P data to general ledger, profit/loss reports, balance sheets, and other financial statements.
• Reconcile vendor statements, resolve discrepancies, and investigate billing issues.
• Maintain accurate accounts payable records, ensuring all transactions are correctly coded.
• Balance daily A/P batches and prepare payment reports for management.
• Assist with month-end and year-end closing activities, including accruals and reporting.
• Support internal and external audits by providing necessary documentation and explanations.
• Communicate effectively with vendors, internal departments, and management regarding payment status and queries.
• Continuously identify process improvements to enhance efficiency, accuracy, and internal controls.
• Ensure compliance with statutory requirements, tax regulations, and company policies.
• Handle confidential financial information with a high level of integrity.