Accounts Payable Assistant

• Protects the organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Other tasks assigned by management

• High school diploma, GED, or equivalent required
• 2 years of college in related field preferred

• Experience using Quickbooks
• Experience processing payments

• Certified Accounts Payable Professional (CAPP), preferred

• Tracking budget expenses
• Attention to detail and organization
• Analyzing information
• Accounting
• Vendor relationships
• PC proficiency
• Data entry skills