Accounts Payable Associate
Summary/Function:
The Accounts Payable Associate is responsible for supporting the accurate, timely, and controlled processing of vendor invoices, corporate card activity, and related payment transactions. This position works closely with internal departments and external vendors to ensure invoices and payment activity are reviewed, coded, approved, reconciled, and paid in accordance with firm policies, accounting procedures, and internal control expectations.
Qualifications:
• Prior accounts payable, accounting operations, invoice processing, or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience working with accounting, document management, payment processing, or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and follow-through, with the ability to manage recurring deadlines and competing priorities.
• Ability to research discrepancies, identify exceptions, resolve routine issues, and escalate items when appropriate.
• Demonstrated ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial, vendor, employee, and firm information with discretion.
• Clear, professional, and service-oriented communication skills, including the ability to interact effectively with vendors, employees, managers, and cross-functional partners.
• Ability to work both independently and collaboratively in a team environment while maintaining a high level of accountability and professionalism.
• Ability to adapt to process changes, support continuous improvement efforts, and contribute to a positive, solutions-focused department culture.
• Ability to maintain regular, predictable attendance.
Duties:
• Review, process, code, and submit vendor invoices for payment in accordance with company policies, approval requirements, and established payment schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance with firm accounts payable procedures.
• Support corporate card administration, payment processing, reconciliation, and reporting activities, including research of exceptions, duplicate submissions, and aging items.
• Reconcile assigned payment clearing accounts, vendor activity, and other accounts on a weekly, monthly, or as-needed basis; research and resolve discrepancies.
• Process recurring, specialized, and department-specific invoices, including but not limited to investment advisory, facilities, telecommunications, and other firm obligations.
• Prepare, maintain, and update spreadsheets, reports, and supporting documentation related to invoices, payments, reconciliations, month-end processing, and management review.
• Review banking activity, payment transactions, and related journal entries for completeness, accuracy, and appropriate support.
• Communicate with vendors and internal associates to research invoice status, payment inquiries, missing documentation, approval questions, and other accounts payable matters.
• Perform general administrative and clerical support for the Accounting team, including document organization, filing, scanning, and records support as needed.
• Assist with departmental coverage, special projects, process improvement initiatives, audit requests, and other duties as assigned.
What we offer:
Competitive salary plus excellent benefits and perks including, but not limited to:
• Company 401(k), employee stock ownership plan, and related retirement benefits
• Generous sick, vacation, and maternity/parental leave programs
• Paid holidays
• Professional development and career growth opportunities
• Discounted personal insurance, including home, auto, and recreational vehicles
• Charitable gift-matching program
• Davidson Day of Giving, our tradition of positively impacting the communities where we live and work
For more than 90 years, D.A. Davidson has built a legacy of integrity, service, and partnership. As an employee-owned company, our success is driven by high standards of business ethics and the belief that our associates are our most important assets. We hope you will consider joining our team.
Skills
As published by lever · 92 questions · 12 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Other website
Short answers (51)
- First name
- Last name
- Street
- City
- State
- Zip Code
- Country
- Email Address
- Phone Number
- If yes, what was your last year of employment with the company? Type N/A if not applicable
- Institution Name
- Location of Institution (City, State, Country)
- Degree or Certification Earned
- Attendance Start Date (MM/YYYY)
- Attendence End Date (MM/YYYY or "Present" if still enrolled)
- 1. Employer Name
- Employer Phone Number
- Employer Location (City, State, Zip)
- Employment Start Date (MM/YYYY)
- Employment End Date (MM/YYYY)
- Job Title
- 2. Employer Name
- Employer Phone Number
- Employer Location (City, State, Zip)
- Employment Start Date (MM/YYYY)
- Employment End Date (MM/YYYY)
- Job Title
- 3. Employer Name
- Employer Phone Number
- Employer Location (City, State, Zip)
- Employment Start Date (MM/YYYY)
- Employment End Date (MM/YYYY)
- Job Title
- 4. Employer Name
- Employer Phone Number
- Employer Location (City, State, Zip)
- Employment Start Date (MM/YYYY)
- Employment End Date (MM/YYYY)
- Job Title
- 5. Employer Name
- Employer Phone Number
- Employer Location (City, State, Zip)
- Employment Start Date (MM/YYYY)
- Employment End Date (MM/YYYY)
- Job Title
- Reason for Leaving
- 1. Name
- Email Address
- Phone Number
- Email Address
- Phone Number
Pick from a list (28)
- Have you ever been employed by D.A. Davidson Companies?
- Have you previously applied for employment with D.A. Davidson Companies?
- Are you legally authorized to work in the United States without sponsorship?
- Will you now or in the future require D.A. Davidson Companies to commence ("sponsor") an immigration case to lawfully employ you in the United States (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status.
- Are you able to perform the essential functions of the position(s) for which you are applying with or without reasonable accommodations?
- Have you been convicted of, or pled guilty or nolo contendere (“no contest”) in a domestic, foreign, or military court to any felony in the past 10 years?
- Have you been convicted of, pled guilty or nolo contendere (“no contest”) in a domestic, foreign, or military court to a misdemeanor involving investments or investment-related business or any fraud, false statements or omissions, wrongful taking of property, bribery, perjury, forgery, counterfeiting, extortion, or conspiracy to commit any of these offenses in the past 10 years?
- IMPORTANT – PLEASE READ: If you are employed by D.A. Davidson Companies, securities industry regulations require that your fingerprints be submitted to the FBI. All criminal history, including arrests and charges that did not result in a conviction, and including arrests, charges or convictions that have been expunged, will be disclosed to D.A. Davidson Companies and reviewed by a limited number of people. In addition, FINRA may require you to submit documentation regarding the incident. Conviction of or “no contest” pleas to certain crimes in the last 10 years may disqualify you from working for D.A. Davidson Companies, even if you were a minor or if the record was sealed or expunged. If you have concerns or questions, please contact D.A. Davidson Companies’ Director of Human Capital at 1-800-332-5915 optional
- Are you presently licensed in the insurance or securities industry? If so, are the disclosures on your Form U-4 up to date?
- Have you ever been licensed in the insurance or securities industry?
- If you answered “Yes” to either licensing question above, have you ever been disciplined by a regulatory authority, or had a license suspended or revoked?
- If you are hired by D.A. Davidson Companies, do you acknowledge that you will be required, in accordance with firm policy and as a condition of employment, to move your securities accounts (limited exceptions for certain account types) to D.A. Davidson Companies within 60 days of your hire?
- Has a bonding company ever denied, paid out on, or revoked a bond for you?
- Do you have an unsatisfied judgements or liens against you?
- What is the highest level of education you have completed?
- Please provide your employment history below. If you have not had 5 employers, please fill what you can and write "N/A" for the remainder of your answers. If you have had more than 5 employers, please enter the 5 that are most recent.
- Is this your current employer?
- Is this your current employer?
- Is this your current employer?
- Is this your current employer?
- Is this your current employer?
- Please provide professional references below
- Relationship
- How long have you know this reference?
- Relationship
- How long have you know this reference?
- Under Maryland law, an employer may not require or demand, as a condition of employment, prospective employment, or continued employment, that an individual submit to or take a polygraph examination or similar test. An employer who violates this law is guilty of a misdemeanor and subject to a fine not exceeding $100. optional
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. optional
Written answers (12)
- Additional Training or Certifications optional
- Summarize the nature of the work performed & job responsibilities
- Reason for Leaving
- Summarize the nature of the work performed & job responsibilities
- Reason for Leaving
- Summarize the nature of the work performed & job responsibilities
- Reason for Leaving
- Summarize the nature of the work performed & job responsibilities
- Reason for Leaving
- Summarize the nature of the work performed & job responsibilities
- 2. Name
- Please list all employees of D.A. Davidson Companies with whom you are acquainted, and indicate whether you are related
Attachments (1)
- If you have a cover letter you would like to share with the hiring team, please do so here. optional