Accounts Payable Associate
Posted Updated
The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Reconciles vendor statements.
- Resolves issues with vendors.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Calculates and reports sales tax based on paid invoices.
- Matches invoices to supporting documents.
- Inputs invoices into the accounting system.
- Prepares payment runs.
- Mails checks.
- Verifies 1099 compliance.
- Maintains vendor and 1099 files.
- Works with accountants on monthly reconciliations.
- Performs analysis as needed.
- Other related duties as assigned.