Accounts Payable Associate

Position Summary/Objective

The Accounts Payable Associate is directly responsible for the overall administration, coordination and accuracy of the Accounts Payable function for multiple companies.

1st Shift: 8:30am to 5pm

Pay range: $20/hr to $24/hr

Essential Functions & Responsibilities:

• Process accounts payable invoices – verify accuracy, match with purchase order & receipt.
• Process weekly A/P check runs and coordinate payments via EFT or wire transfer.
• Upload payment details to Bank of America for EFT’s, wires and Positive Pay
• Research any vendor discrepancies and respond to vendor inquiries.
• Assign proper G/L accounts to invoices.
• Obtain proper approval and post invoices into A/P system.
• Maintain all A/P files, including attaching required documentation to invoices.
• Complete credit reference information for new suppliers.
• Maintain A/P payment terms in system and verify due dates.
• Coordinate the month-end closing process for A/P.
• Update/standardize documentation for all A/P processes.

Secondary Functions & Responsibilities:

• Plan the year end closing process for A/P, including completion of 1099s.
• Assist in special projects as needed.
• Continuous improvement projects as assigned.
• Supports and facilitates Company Safety and Lean Initiatives.
• Perform other accounting duties as requested.