Accounts Payable Bookkeeper

The Bookkeeper ensures accurate and timely processing of accounts payable by verifying invoices, coding, and reconciling statements. This position maintains organized financial records and open communication with internal departments and vendors. Supports compliance with company protocols, contract terms, and regulatory requirements. Contributes to a professional, collaborative work environment while meeting all deadlines and responsibilities.

Notify supervisor of any irregularities and/or protocol exceptions. Maintain organization with all invoices, statements, accruals, expense reports, etc. Maintain open communication with DSI Management and Lakeview Terrace accounting departments.

Receive invoices and check for accuracy in billing and verify departmental coding to proper account before logging and forwarding to DSI for payment. Reconcile to vendor statements monthly. Contact vendors as needed.

Review team member expense records, visa expense records, and team member advances.

Where contract exists, agree payment to contract terms. Follow up with Department Heads and vendors with invoice questions or discrepancies and statement discrepancies.

Back-up A/R bookkeeper on daily deposits, and resident billing.

Sort through mail daily and distribute to proper department. Answer routine inquiries.

Meet all A/P deadlines and process any accruals and manuals as required. Input purchase order numbers from DSI management on Purchase order tracking spreadsheet when received.

Open new accounts for new vendors as requested. Guarantee all required paperwork is received and on file per company protocol; all exceptions must be approved by the Assistant A/P and A/R Supervisor.

Adhere to attendance protocol. Report to work on time as scheduled. Completes required trainings, in-services and attends all staff meetings.

Project a professional appearance and a willing, positive and courteous expression in performing tasks. Cooperates with fellow workers, supervisors, residents, visitors, etc. in performing tasks.

Ensure compliance with all federal and state rules and regulations. Perform other duties as assigned by supervisor.

Education: High School Diploma/GED Required.

Experience: One (1) year Bookkeeping experience required.

Education: Associate degree preferred.

Experience: Two (2) years Bookkeeping experience preferred.