Accounts Payable Clerk

About the Role

The Accounts Payable Clerk plays a critical role in maintaining the financial integrity and operational efficiency of the organization by managing all aspects of accounts payable processes. This position ensures that all invoices and payments are processed accurately and timely, supporting strong vendor relationships and compliance with company policies. The role involves meticulous review and reconciliation of financial documents to prevent errors and discrepancies, contributing to accurate financial reporting. The Accounts Payable Clerk collaborates closely with other finance team members to support month-end closing activities and audit preparations. Ultimately, this role helps maintain the organization's financial health by ensuring that liabilities are recorded correctly and payments are executed efficiently.

Job Responsibilities

• Process and verify invoices, expense reports, and payment requests in accordance with company policies and procedures.
• Perform bank reconciliations to ensure accuracy between company records and bank statements.
• Prepare and post journal entries related to accounts payable transactions to maintain accurate financial records.
• Maintain organized and up-to-date accounts payable files and documentation for audit and compliance purposes.
• Communicate with vendors and internal departments to resolve invoice discrepancies and payment issues promptly.
• Assist in month-end closing activities by providing necessary accounts payable data and reports.
• Utilize accounting software to record, track, and manage accounts payable transactions efficiently.

Minimum Qualifications

• High school diploma or equivalent; post-secondary education in accounting or finance is preferred.
• Proven experience in accounts payable or a similar accounting role.
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Strong understanding of basic accounting principles including journal entries and bank reconciliations.
• Excellent attention to detail and organizational skills.

Preferred Qualifications

• Certificate or diploma in accounting, bookkeeping, or finance.
• Experience with Plan Software or similar accounting platforms.
• Knowledge of Canadian accounting standards and regulations.
• Previous experience working in a finance team within British Columbia or Canadian context.
• Strong analytical skills with the ability to interpret financial data and identify discrepancies.

Skills

The required skills such as Plan Software proficiency, bank reconciliation, journal entries, and account analytical abilities are essential for accurately processing and managing accounts payable transactions on a daily basis. The candidate will use Plan Software or similar platforms to enter and track invoices, ensuring data integrity and timely payments. Bank reconciliation skills are applied to verify that the company's financial records align with bank statements, preventing errors and fraud. Journal entry expertise is necessary to record financial transactions correctly, supporting accurate financial reporting and audit readiness. Analytical skills enable the clerk to review accounts, identify discrepancies, and resolve issues efficiently, contributing to the overall financial health of the organization.