Accounts Payable Clerk

The Accounts Payable Clerk is responsible for managing the accounting email inboxes, ensuring timely and accurately entering invoices, and supporting the accounting department with daily financial operations. This role requires strong attention to detail, organizational skills, and the ability to work effectively with vendors and internal departments.

Key Responsibilities

• Manage the accounting inboxes.
• Receive, review, and verify vendor invoices for accuracy and proper authorization.
• Enter invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable files and records.
• Respond to vendor inquiries regarding payment status and account balances.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Monitor accounts to ensure payments are up to date and avoid late fees.
• Maintain confidentiality of financial information.

Qualifications

• High school diploma or GED required; Associate degree in Accounting, Finance, or related field preferred.
• 1-3 years of accounts payable or accounting experience preferred.
• Proficiency in Microsoft Excel, Outlook, and accounting software.
• Strong data entry and mathematical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Knowledge, Skills, and Abilities

• Understanding of accounting principles and accounts payable processes.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Experience handling vendor communications professionally.

Working Conditions

• Standard office environment.
• Frequent use of computer systems and accounting software.

Physical Requirements

• Ability to sit for extended periods.
• Ability to use a computer, keyboard, and telephone regularly.
• Occasional lifting of files or office materials.