Accounts Payable Clerk/ Parts Admin

Join Fred Beans Automotive Group, voted Best Places to Work 4 years running and Healthiest Employers for 2021 and 2022!

Fred Beans Ford of West Chester is immediately hiring an Accounts Payable Clerk within our Accounting Department.

This position will review vendor invoices for accuracy and authorized approval. The Account Payable Clerk will generate payment of those invoices.

Full Time Hours: Monday through Friday from 8am to 5pm.

Day to day responsibilities include, but are not limited to the following:

• Post all accounts payable invoices on a timely basis. Ensure that all are coded to the proper accounts (follow the Uniform Accounting Guide) and are properly authorized.
• Notify controller of any unusual or unusually large purchases.
• Ensure monthly invoices are posted by the 3rd working day of the following month and all regular expense items (utilities, phone, building maintenance, etc.) are posted or accrued.
• Reconcile discount vendors' statements to vendor report, prepare 10th of month checks and ensure mailing by the 10th of the month. Verify that all discounts are taken. Update list on a regular basis and review with purchasing agent.
• Reconcile all other vendor statements to vendor report, prepare 20th of the month checks and mail by the 20th of the month.
• Clean vendor report monthly and hand in clean report at end of month to review with controller.
• Work with department managers with the aid of the controller concerning the proper use of purchase orders. Notify controller of any unauthorized or misusage of purchase orders and clean purchase order listing monthly.
• Reconcile manufacturer's statements weekly/monthly and ensure payment is timely and accurate (if applicable).
• Set up vendors as needed. Ensure that a W-9 and tax ID number is received on all new vendors for IRS 1099 purposes, obtain insurance certificate and provide copy to insurance coordinator, and process 1099 mailings at end of year.

What We Offer

• Updated facilities: including tablets, electronic repair orders and multi point inspections,
  texting software and much more!
• Company funded training and leadership programs to help you further
• your career. (Our company spent over $600,000 training our staff last
  year)
• Company funded health benefits
• Life, Disability, and Cancer Insurance
• Pet Insurance
• Company-matched 401(k)
• Paid Vacation and Personal time off
• Convenient and reasonable work hours Monday through Saturday, NO Sundays
• Employee and Community discounts at over 150 vendors
• Healthy Living Program
• Parental Leave
• Volunteer Time Off