Accounts Payable Clerk

The Accounting Clerk provides essential support to the accounting and finance team by performing a variety of clerical and bookkeeping tasks. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and assisting with month-end and year-end financial activities. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment.

Essential Duties

• Process accounts payable (A/P) and accounts receivable (A/R) transactions accurately and timely.

• Review and match invoices, purchase orders, and receiving documents for proper coding and approval.

• Prepare and post journal entries as needed.

• Reconcile bank statements, vendor accounts, and general ledger accounts regularly.

• Assist with payroll processing and employee expense reimbursements, if applicable.

• Maintain organized financial files and documentation in accordance with company policy and audit requirements.

• Support monthly, quarterly, and year-end closing activities.

• Assist in preparing financial reports, statements, and schedules for management or auditors.

• Respond to vendor and internal inquiries regarding payments and account status.

• Perform data entry, filing, and other administrative tasks to support the accounting department.

Experience & Education

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred.

• 1–3 years of accounting or bookkeeping experience.

• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or similar) and Microsoft Office Suite (Excel, Word, Outlook).

• Understanding of basic accounting principles (GAAP).

Competencies

• Strong attention to detail and high degree of accuracy.

• Excellent organizational and time management skills.

• Effective communication and interpersonal abilities.

• Ability to handle sensitive financial information with confidentiality.

• Problem-solving and analytical thinking skills.

• Ability to work both independently and as part of a team.

Skills

• Proficient in Word, Excel, and Microsoft Outlook.

• AS400 or other database experience (preferred)