Accounts Payable Coordinator

Location: Mandaluyong City

Work Setup: Hybrid | Night Shift 10:00 PM – 7:00 AM or Early Shift 5:00 AM – 2:00 PM

Employment Type: Contractual

Job Summary

Accounts Payable Coordinator will keep the payables process running smoothly, accurately, and on time. You'll handle the full invoice-to-payment cycle, work with vendors and internal teams to resolve questions, and help make sure the company's records are clean and reconciled.

Key Responsibilities

Invoice Processing & Payments

• Receive, review, and process vendor invoices accurately and on time
• Match invoices against purchase orders, receipts, and approvals before payment
• Prepare and coordinate payment runs according to agreed payment terms
• Follow up on missing approvals, documents, or information needed to complete processing

Reconciliation & Records

• Reconcile vendor statements of account (SOA) with the company's records and resolve discrepancies
• Keep accurate, organized records of invoices, payments, and supporting documents
• Help prepare for month-end close by making sure payables entries are complete and up to date

Vendor & Team Coordination

• Respond to vendor questions about invoices, payment status, and account balances
• Coordinate with internal teams to clarify charges, approvals, and coding
• Flag unusual transactions, duplicate invoices, or errors for review

Compliance & Process Support

• Follow company policies, internal controls, and applicable tax and documentation requirements
• Support vendor tax documentation, including 1099 reporting where applicable
• Suggest improvements to make the payables process faster and more accurate

Qualifications

• Bachelor's degree in Accountancy, Finance, or any related field
• At least 2 years of relevant experience
• Open to candidates from any industry background
• Strong attention to detail and accuracy with numbers
• Comfortable using accounting software and Excel
• Clear written and spoken English communication
• Organized and able to meet deadlines on a night or early shift schedule
• Experience with 1099 processing
• Accounts Payable skills, especially invoice-to-payment processing
• Experience with SOA reconciliation