Accounts Payable Coordinator

Accounts Payable Coordinator

Location: Pasadena, Texas

Department: Accounting

Reports To: Accounting Manager

Job Level: Level 3

Position Summary

Spike Electric is seeking an experienced Accounts Payable Coordinator Level 3 to manage daily accounts payable activities and support accurate, timely, and well-controlled financial operations. This role requires strong ownership of invoice processing, vendor account maintenance, payment coordination, account reconciliations, and issue resolution.

The ideal candidate is organized, detail-oriented, comfortable working independently, and able to communicate effectively with vendors, purchasing, receiving, project management, and the Accounting team.

Key Responsibilities

Process vendor invoices accurately and timely.

Review invoices for proper approvals, purchase orders, receiving documentation, coding, and supporting documents.

Match invoices to purchase orders and receiving records.

Investigate and resolve invoice, pricing, quantity, and receiving discrepancies.

Maintain accurate vendor files and vendor account information.

Prepare accounts payable aging reports and monitor outstanding invoices.

Coordinate payment processing according to company procedures and payment terms.

Respond to vendor inquiries and maintain professional vendor relationships.

Reconcile vendor statements and resolve outstanding balances.

Assist with month-end close activities, including accruals and accounts payable cutoff.

Support the review of open purchase orders, unmatched receipts, and uninvoiced receipts.

Coordinate with Purchasing, Receiving, Operations, Project Management, and Accounting to resolve issues.

Assist with audit requests and provide supporting documentation.

Maintain organized records in accordance with company policies.

Identify opportunities to improve accounts payable processes, controls, and reporting.

Perform other accounting duties as assigned.